Project Resourcing Coordinator

Company Description

Locations: Toronto, Ottawa, Montreal, Kingston

Are you ambitious and looking to make the right move in your career?  Now is the perfect time to join Egis.  Egis is experiencing substantial growth in North America, now made up of over 1,000 engineers, architects and planners across Canada and the USA. This strategic move underscores our commitment to investing in North America, propelling our expansion to new heights.  

Our values showcase everything we believe in:

A Responsible Company - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.  

A People-First Company - This is an environment of mutual respect where every team member matters, no matter who they are. 

A Creative Company - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.  

The more important question you likely have is: Are we the right company for you?  

Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact.  We take great pride in being responsible for our clients, for each other and for our planet and its people. You’ll work and innovate in an environment where high standards and personal consideration go hand-in-hand. 

Learn more about the exciting opportunity below where you’ll be part of projects renowned for technical excellence, ambition and sustainability!

Job Description

We are seeking a proactive and independent Project Resourcing Coordinator to join our team. The ideal candidate will be responsible for tracking resource allocation and ensuring all stakeholders are informed about resource status on the project. This role requires strong organizational skills, the ability to effectively communicate with team members, and the capability to work independently. They will play a crucial role in providing accurate and timely information to facilitate informed decision-making by key stakeholders.

• Resource Tracking: Maintain up-to-date records of resource allocation across multiple projects, ensuring that all stakeholders have real-time visibility into resource status and availability.
• Status Updates: Provide regular updates to project managers and team members regarding resource status, availability, and allocation, ensuring transparency and informed decision-making.
• Communication: Facilitate clear and effective communication between project teams, ensuring everyone is informed about resource needs and changes, fostering a collaborative environment.
• Problem-Solving: Identify potential resource allocation issues and collaborate with project managers to address them promptly, ensuring smooth project execution.
• Reporting: Prepare and distribute regular reports on resource allocation and next steps, providing insights and accountability to support informed decision-making by key stakeholders.
• Documentation: Maintain accurate records of resource allocation and usage, ensuring compliance with company policies and procedures, and supporting strategic resource planning.
• Support: Ensure all project-related documentation is consistently updated, allowing team members to access the latest information and understand the next steps in the project.

Qualifications

•  Education: Bachelor's degree in Business Administration, Project Management, or a related field.
•  Experience: 1-2 years of experience in project coordination or a related role.
•  Skills:
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and ensure team members are informed and aligned.
  • Proficiency in project management software (e.g., MS Project, Asana, Trello).
  • Problem-solving skills and attention to detail.
• Proactive: Takes initiative and anticipates project needs.
• Team Player: Works well within a team and fosters a collaborative environment.
• Adaptable: Able to adjust to changing project requirements and priorities.
• Driven: Motivated to achieve project goals and deliver high-quality results.

Additional Information

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program.  If you have been referred, please provide the name of the employee who has referred you at the time of your application.

At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company. Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.