About the Companies
Oak Medical Arts and Cedar & Stone Realty are locally owned, growing businesses with a passion for exceptional client service. We operate with a fast pace, high standards, and a commitment to getting things done right the first time.
About the Role
We’re looking for a proactive, detail-oriented Executive Assistant / Operations Support professional to help our CEO and leadership team stay organized, on track, and ahead of schedule. This is a diverse role with a mix of administrative, operational, and errand-running tasks — no two days will be the same.
Responsibilities
- Managing and organizing files, documents, and records.
- Scheduling appointments, making follow-up calls, and managing calendars.
- Running errands (fueling vehicles, picking up supplies, etc.).
- Supporting clinic and pharmacy operations (light tasks, stocking, organizing, etc.).
- Assisting with real estate-related follow-ups and documentation.
- Handling miscellaneous “to-do” list items to keep the day moving smoothly.
- Handle correspondence and communications with professionalism and discretion.
- Perform data entry tasks accurately to maintain up-to-date records.
- Utilize Google Suite for document management and collaboration.
What We’re Looking For:
- Highly organized and adaptable — thrives in a fast-paced, ever-changing environment.
- Professional and friendly communication skills.
- Able to prioritize tasks and take initiative without constant direction.
- Trustworthy, reliable, and discreet.
- Comfortable juggling a variety of responsibilities — from desk work to errands.
- Valid driver’s license and reliable transportation.
- Strong organizational skills with attention to detail.
- Excellent communication skills, both verbal and written.
- Proficiency in Google Suite
If you’re the type of person who loves getting things done, solving problems on the fly, and being the go-to right-hand person who makes everything run smoother — we’d love to hear from you.
Job Type: Part-time
Pay: $18.25-$22.25 per hour
Expected hours: 20 per week
Benefits:
- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
