Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.
Department:
Parking, Lockers, Coin Operations & Card Services
Position Type:
Part-Time Support
Salary Range:
$25.92-$30.01-Hourly
Scheduled Weekly Hours:
24
Anticipated Start Date:
September 02, 2025
Length of Contract:
n/a
Posting Information
Employees who are part-time internal candidates, as defined by the Part-Time Support Collective Agreement, will be given first consideration.
Posting Closing Date:
August 26, 2025
Please note: jobs are posted until 11:59 pm on the job closing date.
Job Description:
Reporting to the Manager of Parking, Lockers, and Card Services, the Client Service Representative responds to a wide variety of in-person, telephone, mail, email and other duties related to the departments. Provides technical assistance to clients for the different types of technologies used for the different services. The incumbent informs clients about College policies and procedures in a knowledgeable and comprehensive manner. The Client Service Representative is often the first point of contact for the College and is responsible to set a positive, professional tone in interactions with all clients.
Duties and Responsibilities:
- Provides Customer Service and sales support to clients seeking support for Parking sales and ensures the accuracy of transactions and processing of the sales, prepares and exchanges permits, manages waitlists, and merges client records;
- Provides Customer Service for clients renting/transferring a locker, reviews locker claims, and initiates the request of locker cuts and ensures the accuracy of client information entered into AIMS, Parking and Locker management software.
- Provides information and navigational assistance regarding access to the College and/or department website, including supporting the city's online parking ticket appeals process;
- Receives incoming calls and responds accordingly, and or directs to the appropriate department;
- Reconciles daily transactions for all related departments' cash, cheque, debit, and credit cards receipts between Multiple Financial Systems;
- Explains encumbrances to clients and processes payments as required for financial encumbrances;
- Processes refunds for parking, lockers, coin-ops, and card services;
- Validates student information and processes student and staff identification cards, including OC Transpo U-Pass, by ensuring the accuracy of the student information in card production software
- Prepares and posts notices in the office area of information related to the departments;
- Responsible for opening and closing the office and securing all documents;
- Liaises with external clients, contractors to supply required services or directs to the appropriate supervisor.
Required Qualifications:
- Minimum one (1) year certificate or equivalent in General Office Administration, Marketing, Business or related industry;
- Minimum of one (3) years of experience in a 'high demand' client service setting in an educational institution or equivalent experience in a similar setting;
- Work experience in a complex detail-oriented, customer service-driven computerized office setting.
- Experience in Microsoft Word;
- Knowledge of GeneSIS would be an asset
- Dealing with difficult clients skills would be an asset
Anticipated Weekly Schedule: Monday to Friday 12:06pm – 4-54pm
- This position is paid at Payband D - Comparator
- Vacancy is for P17144
This position is subject to the terms of the Part-time Support Staff Collective Agreement:
2021-24-PT-Support-Staff-CA_FINAL_EN-1.pdf (algonquincollege.com)
This position requires regular on-site work at Algonquin College’s Woodroffe (Ottawa) Campus
Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at [email protected]. While we thank all those who apply, only those to be interviewed will be contacted.
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