SUMMARY:
The Part-Time Administrative Assistant position provides flexible, part-time support primarily assisting with customer service, and general operational activities. The role involves working between our Agassiz and Hope operations as needed, so a driver's license and reliable vehicle are essential. Additional clerical responsibilities include working collaboratively with head office staff to assist with billing, purchasing, and payroll-related
tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
These tasks are strictly an outline of essential duties & responsibilities; any other duties may also be assigned when required.
Key responsibilities:
- Reception duties, including greeting customers, answering phone calls, and directing them as needed.
- Customer payment processing (handling point-of-sale transactions and cash).
- Verifying accuracy of and entering timesheets (e.g., dates, hours, cost codes, delivery slip numbers).
- Digital filing of documents (e.g., timesheets, packing slips, purchase orders)
- Routing mail, emails, faxes, and general correspondence to the appropriate personnel.
- General office support, such as running errands, ordering office supplies, and maintaining office cleanliness during work hours.
- Sales support tasks, such as preparing invoices, quotations, and following up on service issues as directed by management.
- Preparing supplier purchase orders for materials, supplies, and subcontracted activities as directed.
- Performing additional clerical tasks as needed.
CORE COMPETENCIES:
- Strong customer service skills and enjoys working directly with customers.
- Capable of working both independently and as part of a team.
- Organized, with the ability to prioritize tasks effectively.
- Self-confident and adaptable to changing duties.
ESSENTIAL SKILLS / EXPERIENCE:
- MS Office
- Computerized accounting system (Sage, Quickbooks)
- General knowledge of concrete and aggregate materials an asset
REQUIRED CERTIFICATES / QUALIFICATIONS:
- Min. Grade 12 secondary education
- Valid driver’s license and reliable vehicle for commuting between locations
PHYSICAL DEMANDS & WORKING CONDITIONS:
- Able to sit for extended periods of time
- Able to work around an active aggregate / concrete production environment
- Work overtime as required
PERFORMANCE REVIEW & OTHER COMMENTS:
- Three (3) month probationary period.
- Annual performance review
- Flexible working hours, 3-5 days/week
Job Type: Part-time
Pay: $20.00-$24.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Paid time off
- RRSP match
Flexible language requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
