Ontario Trauma Registry Reporting Specialist

Ontario Trauma Registry Reporting Specialist

Department: ICU TRAUMA
Program: Critical Care
Status: Regular Part Time
8 Hour Shifts, Days Schedule (Subject to Change)
Location: Oshawa
Wage Schedule: $37.120 - $49.490 per hour
File Number: 2500002342

DUTIES AND RESPONSIBILITIES:
The Ontario Trauma Registry (OTR) Reporting Specialist works in collaboration with the Trauma Leadership, Decision Support, and clinical teams to support the data collection, entry, analysis, correction, and reconciliation of all defined Trauma activities though the Ontario Trauma Registry. While adhering to strict guidelines and deadlines set out by Critical Care Services Ontario (CCSO). The role requires extensive knowledge of clinical data reporting metrics and data quality provisions collection, tracking, trending, and analysis of accurate and timely data required by local, regional, and provincial levels.

The Ontario Trauma Registry Reporting Specialist (OTRRS) will report to the Director, Critical Care, Trauma and Respiratory Services, and under guidance of the Trauma Medical Director, Trauma Coordinator , and the Decision Support Business Partner. In addition, the OTRRS will work with various stakeholders across the organization to ensure timely and accurate data collection for entry into the web-based Ontario Trauma Registry (OTR). Additionally, the OTRRS will utilize data to inform strategic and operational decision-making in the Trauma Program which may include performance metrics and clinical outcomes. The OTRRS is responsible for adhering to the guidelines and deadlines set out by Critical Care Services Ontario (CCSO) for OTR reporting. The OTRRS will prepare data required for the reporting at the local, regional and provincial levels.
The successful candidate will work collaboratively with various stakeholders at Lakeridge Health to advance Trauma through data informed decision-making. The OTRRS is responsible for data abstraction from electronic health records for OTR submission and informing trauma performance improvement activities. Although most of the work is completed within Lakeridge Health, there is an expectation that the successful candidate will participate in working groups related to trauma.

• Work collaboratively with the team to ensure data integrity and consistency related to trauma care at Lakeridge Health
• Develop, analyze and interpret reports related to Trauma patients.
• Accurately code and abstract clinical and administrative data from the electronic medical records to ensure data is validated prior to upload into the Ontario Trauma Registry.
• Support and inform the Leadership Team and various program stakeholders across Lakeridge Health through interpreting regular statistical and narrative data
• Prepare reports ad hoc, monthly, quarterly, and yearly to inform trauma performance improvement across Lakeridge Health
• Trend variances in registry data through the review of the electronic medical record and assist in the development of plans to improve to maintain data integrity and consistency.
• Consistently provide feedback to team members on reporting requirements, validity of cases, omissions of documentation.
• Establish professional relationships with Trauma Registry Specialists at other hospitals across Ontario while contributing to working groups at the provincial and regional level.
• Meet deadline(s) in the submission of required reports.

QUALIFICATIONS:

• Completion of a bachelor's degree in health information management or other related field required clinical background is preferred
• Certified in Health Information Management, knowledge of medical terminology and knowledge of human physiology
• Community College - 3-year Diploma Data Management preferred.
• One (1) year related experience working in a health care environment, preferred
• Experience in reporting to hospital/system type health care databases (NACRS, DADS); experience reporting to the Ontario Trauma Registry is preferred.
• Demonstrated understanding of Trauma cases. Type of cases, treatments, and workflow; preferred.
• Completion of Abbreviated Injury Score 2015 Course or Certified Abbreviated Injury Score Specialist - preferred.
• Demonstrated knowledge with Personal Health Information Protection Act (PHIPA) to ensure patient health information is handled and accessed appropriately.
• Experience using Clinical Information System EPIC is an asset
• Advanced skills in MS office (e.g., PowerPoint, Excel, Access, Word, Visio), spreadsheets, graphs, and database with report-writing skills
• Demonstrated experience in data quality and process improvement, preferred.
• Proven ability to analyze, research and interpret data and strong attention to detail is required.
• Proven written/oral communication, interpersonal skills, and presentation skills.
• Demonstrated organizational and problem-solving skills and ability to prioritize workload, multi-task and function in a fast-paced, dynamic work environment and field.
• Demonstrated experience coordinating among diverse stakeholders and multidisciplinary teams to achieve common goals and objectives required.
• Demonstrated ability to work well independently with minimal supervision and in a team.
• Ability to guide and lead change and have experience being a change agent.
• Must be able to provide own transportation to travel to other locations.
• Must have a satisfactory performance record;
• Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork and Joy;
• Demonstrates an understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices, including staff safety, patient safety, environmental safety, and participates in regular in-service education in this area.

CONDITIONS OF EMPLOYMENT:

The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.

Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.

Successful External applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months.

Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make their needs known in advance.

At Lakeridge Health we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive and accessible and to employing a workforce that is representative of the diverse community we provide services to. As an equal opportunity employer we welcome applications from all qualified applicants.

Lakeridge Health is committed to providing a safe and healthy work environment for all team members and patients. New Lakeridge Health team members will be required to complete a Pre-employment Health Assessment as a condition of employment.