Who We Are
The Mikisew Cree First Nation (Mikisew) has lived on the ancestral lands of the Athabasca Delta and Wood Buffalo National Park in northeastern Alberta since time immemorial. The lives of our members are linked to the land and to a close understanding of traditions, history and a natural way of life. Many of our members live in the hamlet of Fort Chipewyan, and our traditional lands range over a large portion of Athabasca oil sands deposits.
Who You Are
Mikisew Awasis Kisiwatsowin Society is seeking a detail-oriented and proactive Office Coordinator to oversee and manage all vendor agreements, contracts, and procurement. In this role, you will serve as the main liaison between the agency and external service providers, ensuring timely renewals, compliance with terms, cost-effectiveness, and smooth day-to-day office operations.
Roles & Responsibilities
- Implement office policies and procedures to maintain a productive work environment for employees of the agency.
- Collaborate with HR and IT on onboarding logistics involving vendors (equipment, systems access).
- Monitor and manage building security system.
- Obtain and review quotes, proposals, and service agreements.
- Source and evaluate new vendors or service providers as needed.
- Coordinate with vendors to resolve service issues, renegotiate terms, or terminate contracts when needed.
- Maintain a centralized system for all contracts, agreements, and service-level terms.
- Process purchase orders and track vendor invoicing with the finance team.
- Track contract timelines, renewals, expirations, and renegotiation periods.
- Oversee office budgets and expenses, tracking spending and identifying cost-saving opportunities.
- Maintain an up-to-date inventory of all company assets, including office equipment, technology, furniture, and supplies.
- Oversee company fleet management.
- Perform other related duties and responsibilities as assigned to support the agencies objectives.
Qualifications
- High school diploma or equivalent required.
- Post secondary education or certifications in Office Management or related field preferred.
- Proven experience in office management or administrative roles, with a minimum of 2 years of relevant experience.
- A combination of training and lived experience may be considered.
- Proficiency in Microsoft Office Suite and other office management software.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and prioritize tasks effectively.
Requirements
- Criminal Record Check with Vulnerable Sector.
- Child Intervention Record Check.
- Valid Class 5 Driver’s License with a satisfactory 5-year Drivers Abstract.
- Willingness and ability to travel as required.
- Willingness and ability to work after hours and/or weekends and be on-call when required.
- Willingness to submit to an oath of confidentiality.
- Ability to speak and/or understand the Cree language would be an asset.
Position is open until a suitable candidate is found. All applications will be reviewed, although only candidates selected for an interview will be contacted. Mikisew Cree First Nation is committed to equal opportunity employment and encourages applications from all qualified individuals.
Kinanâskomitin (Thank you) for your interest.
