You have a talent for being organized and managing numerous competing tasks. You are personable, reliable and enjoy helping others. You pride yourself on excellent communication and thrive on building and maintaining strong working relationships. You are a “people person” comfortable interacting with all levels of staff and clients.
Binnie has an exciting opportunity for an Office Coordinator to join our modern 41,000 square foot corporate Head Office of over 300 staff near scenic Deer Lake in Burnaby. This is a permanent position. The work hours will be 40 hours a week, Monday to Friday between the hours of 8:00am to 5:00pm with some flexibility.
Reporting to our Administration Manager, you will play an integral role in our administration team, providing support to all levels of staff and management in a dynamic, fast-paced environment.
You will assist with a wide range of reception, general office and facility-related tasks including greeting visitors, answering the phones, organizing courier requests, and assisting staff with general administrative support.
YOUR ROLE:
- Carrying out general administrative tasks, supporting the Administration Manager, management, and staff
- Greeting and directing visitors at reception
- Answering phone lines and directing calls
- Organizing courier requests, general reception email and Canada Post office mail
- Tidying the front office area, tidying and setting up boardrooms, printer rooms, and kitchen to ensure smooth daily operations.
- Performing basic word processing and spreadsheet creation/editing
- Copying, scanning, and faxing documents
- Maintaining and handling confidential information and documents
- Assisting with office supply orders and monitoring stock
- Creating files, filing, and archiving (hard copies and electronic copies using Newforma)
- Assisting with setting up catering for events, office luncheons, Lunch and Learns and client meetings
- Assisting with workstation set-up and various tasks for new hires
- Assisting with company social events and CSR events
WHAT YOU BRING:
- Minimum of 2-4 years of experience in office administration in a professional services environment (engineering consulting preferred)
- Experience with Microsoft Office Suite
- Completed post-secondary program in administration or related field preferred or a combination of education and experience in administration
- Proficiency in MS Office Suite (Word, Excel, Outlook)
- High level of organizational skills, accuracy, and attention to detail
- Flexible attitude at work with good judgment
- Ability to manage multiple overlapping assignments
- Excellent communication and interpersonal skills
ABOUT BINNIE:
We are the people behind the infrastructure you use every day. We’re small enough to know each other’s names, and big enough to be where we’re needed. As an employee-owned firm and one of Canada’s Top Small & Medium Employers, we take pride in our work and are respected as one of the top engineering firms in British Columbia. We support some of the most important infrastructure in the province and beyond.
We’re looking for professionals who want to build careers and communities that last. We can’t do it without you.
THE PERKS:
People come first. We support you with the education, mentoring, and growth opportunities you need to build an interesting career. As an employee-owned firm, we create a clear internal growth path that can keep up with even the most ambitious professionals. Whether it’s through our Employee Resources groups like Young Professionals and RISE; our mentoring programs, Binnie Banters speech club, Movember, or book club, everyone can get involved in their own way.
Interested in this job?
Let us know why you want to work at Binnie, and why you would be a fit as our next Office Coordinator, submit your application at the above link.
Binnie embraces diversity and is committed to creating an inclusive environment for everyone. We are an equal opportunity employer and welcome any and all qualified applicants.
If you require accommodation at any time throughout the recruitment process, please contact our Human Resources team.
Thank you for your interest in Binnie. We look forward to reviewing your application. Salary is commensurate with experience; the salary range for this position is CA$50.255- CA$63.100 annually. The final salary for this role may vary based on several factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. Please note that the salary range provided in this job posting may be subject to change for business purposes.
