Job Summary
We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will possess strong administrative skills and a customer-oriented mindset. This role involves managing front desk operations, assisting with daily office tasks, and providing excellent support to our staff and clients. The Office Assistant will play a crucial role in ensuring the smooth functioning of our office environment.
Duties
- Greet visitors and manage front desk operations, ensuring a welcoming atmosphere.
- Handle incoming calls and respond to inquiries with professionalism and courtesy.
- Maintain organized filing systems for documents, both physical and electronic.
- Assist in scheduling appointments and managing calendars for team members.
- Perform data entry tasks accurately using various software applications, including QuickBooks.
- Provide administrative support to various departments as needed.
- Manage office supplies inventory, placing orders when necessary.
- Collaborate with team members to streamline office processes and improve efficiency.
Experience
- Previous experience in an administrative or office support role is preferred.
- Familiarity with customer service practices and front desk operations is a plus.
- Proficiency in computer applications, including Microsoft Office Suite
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Excellent communication skills, both verbal and written, to interact with clients and colleagues professionally.
- A detail-oriented approach with the ability to maintain confidentiality in handling sensitive information.
About the Role:
We are seeking a reliable and detail-oriented Office Assistant to join our team. The ideal candidate will have experience with collections, and be proficient in Microsoft Excel and Word. This is a full-time position that requires strong organizational skills, excellent communication, and a commitment to dependable performance.
Responsibilities:
- Perform general office duties, including answering phones, managing schedules, and organizing files
- Handle collection activities: follow up on outstanding invoices, maintain records of collection efforts, and coordinate with clients
- Prepare and edit documents using Microsoft Word and Excel
- Maintain accurate records and databases
- Provide administrative support to management as needed
Requirements:
- Proven experience in a similar office role, with a focus on collections
- Proficient in Microsoft Excel and Word
- Strong attention to detail and organizational skills
- Excellent verbal and written communication skills
- Dependable, punctual, and able to work independently
- High school diploma or equivalent (Associate's degree or higher is a plus)
Schedule:
- Monday to Friday
- Full-time hours (e.g., 8:00 AM – 5:00 PM)
How to Apply:
Please call 416-433-7151
We look forward to hearing from you!
If you are passionate about providing exceptional support in an office setting and possess the necessary skills, we encourage you to apply for this exciting opportunity as an Office Assistant.
Job Type: Full-time
Pay: $16.55-$18.00 per hour
Expected hours: 40 per week
Schedule:
- Monday to Friday
Work Location: In person
