DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We have been rated one of Canada’s Top Employer for Young People since 2022.
If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to join our Corporate Service Department, support our Corporate Law Clerks, and invite you to review the job description. This is an in-office role.
Responsibilities and Duties
- Fully support and assist corporate law clerks in managing their practice;
- Maintain records of all client files, related records and general files;
- Edit, format, print and revise letters, memos, reports, forms, labels using Microsoft Office;
- Perform a variety of routine tasks as well as special projects as required;
- Manage the email requests from clients and lawyers and assist with the mandating of the requests;
- Create, enter and manage all corporate information and documents in the corporate database;
- Ensure that all signed documents are reviewed, dated and filed into the virtual minute book and updating the information as required;
- Prepare and draft Schedule II Ownership Forms as requested by the responsible law clerk;
- Prepare share certificates;
- Prepare certain corporate filings required to update public record, including Notice of Change, Ontario annual returns, etc.;
- Conduct corporate searches, prepare and compile reports;
- Perform administrative and related duties as assigned and to assist others in the department as required; and
- Other duties as required.
Qualifications and Skills
- Minimum of 5 years’ experience in a Legal Administrative Assistant position;
- Formal Legal Assistant, Law Clerk or Paralegal education and training an asset;
- Advanced PC skills, particularly with Microsoft Office Suite (Word, Excel, etc.);
- Able to handle a demanding position with flexibility for occasional overtime;
- Strong attention to detail;
- Able to use good judgment and maintain professionalism;
- Able to ensure utmost confidentiality and use of discretion at all times;
- Dedicated to providing quality service to clients and consistently meet expectations by providing service beyond expectations;
- Excellent communication and interpersonal skills with ability to listen effectively, respond appropriately, and maintain mutual comfort level while relating to a diverse group of individuals;
- Strong ability to perform well and be unfailingly diplomatic in a high-pressure environment with multiple clients;
- Able to remain productive within a time-sensitive and fast-paced environment;
- Excellent organizational and time management skills;
- Proven problem-solving skills with the ability to visualize and deliver creative solutions;
- Ability to multitask, establish priorities, work independently, and proceed with objectives under minimal supervision; and
- Ability to maintain excellent working relationships with all staff.
What we offer
- Comprehensive health benefits starting on your first day, including extended health and dental coverage, life insurance, accidental death and dismemberment (AD&D), and emergency out-of-country travel insurance – with 100% of the premiums paid by the firm;
- Disability Coverage including both short and long-term disability benefits;
- Retirement savings benefits including a support staff pension plan (firm contributes to the plan and matches staff contributions to a maximum percentage of salary), and a Group RRSP where contributions can be deducted directly from pay;
- Time off including competitive vacation time offering based on tenure with the firm, paid sick time and acknowledgment of all statutory and some non-statutory holidays;
- Wellness benefits including an Employee and Family Assistance Plan and an annual fitness/wellness subsidy;
- Professional Development including support for ongoing continued learning opportunities; and
- Collaborative Team environment with staff and firm-wide events and celebrations throughout the year.
We thank all candidates for their interest, however, only short-listed candidates will be contacted.
DLA Piper Canada (LLP) encourages all Applicants with disabilities to contact DLA Piper Canada (LLP) if they require accommodation during the recruitment process. DLA Piper Canada (LLP) will consult with the Applicant and provide, or arrange for the provision of, suitable accommodation in a manner that considers the Applicant’s accessibility needs due to disability.
