Apply By: Friday, June 20, 2025 11:59 pm EDT
Inmate Records Clerk
Job ID:
230401
Posting status:
Open
Organization:
Ministry of the Solicitor General
Division:
Ottawa-Carleton Detention Centre
City:
Ottawa
Position(s) language:
English
Job term:
1 Temporary (up to 12 months with possibility of extension)
Job code:
C08OAD - Office Administration 08 (COR)
Salary:
$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
*Indicates the salary listed as per the OPSEU Collective Agreement.
Do you like to problem solve, investigate issues and have attention to detail? Are you a conscientious and well organized individual seeking the opportunity to provide essential administrative support to the justice system? If so, consider this rewarding opportunity in the position of Inmate Records Clerk.
Note: This position requires the successful candidates to work rotating shifts. The shift rotations are:
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
About the job
In this role you will play an integral part in the compilation, maintenance and processing of offender records.- receiving/checking and verifying the accuracy of all admittance documents to ensure that offenders are legally admitted, detained and/or discharged
- maintaining up-to-date manual and electronic offender files and records and ensuring documents are completed upon notification of transfer or discharge of offender
- calculating and cross-checking fines and sentences
- contacting offenders, police, court officials, family members and legal counsel to explain sentence calculations
- preparing a variety of reports and forms related to offender records
- providing information and statistical data to the courts and police as well as regional, head office and institutional managers.
- Providing back up to Inmate Records Supervisor
Note: This position requires the successful candidates to work rotating shifts. The shift rotations are:
- 7:00 am to 3:00 pm
- 8:00 am to 4:00 pm
- 10:00 am to 6:00 pm
- 1:00 pm to 9:00 pm
What you bring to the team
Specialized Skills and Knowledge:
- You have demonstrated knowledge of records, procedures and court documents in the judicial system
- You have knowledge of office practices and procedures as well as records keeping experience and working knowledge of manual and electronic filing and information systems
- You have the ability to interpret and apply legislation, regulations and statutes
- You are able to demonstrate computer proficiency with working knowledge of word processing, spreadsheet and database software applications
Other Essential Skills:
- You have accurate mathematical skills to calculate and reconcile offender sentences and fines
- You have analytical, reasoning and problem-solving skills to verify accuracy of information and correct discrepancies
- You have demonstrated organizational skills to carry out clerical duties related to the admission/discharge of offenders and to assist with the maintenance of inmate filing and information systems
- You have effective communication and interpersonal skills to interact with inmates, staff, justice officials and the public, in a tactful and diplomatic manner.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:- a career that can grow across ministries and job functions
- flexible learning and developmental opportunities, including education and mentorship programs
- a comprehensive compensation and benefits package
- comprehensive benefits that look after your holistic wellness needs
- base salary that aligns to market trends with performance-based pay and scheduled salary progression
- tailored work arrangements, including opportunities like flex hours, self-funded leave and more
- a modern, friendly and accessible physical work environment
Additional information:
Apply by:
Friday, June 20, 2025 11:59 pm EDT
Position details:
- 1 English Temporary, duration up to 12 months, 2244 Innes Rd, Ottawa, East Region, Vulnerable Sector Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS
Compensation group:
Ontario Public Service Employees Union
Work hours:
Schedule 3-7
Category:
Administrative and Support Services
Posted on:
Friday, June 6, 2025
Note:
- About security checks:
A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential. - T-CL-230401/25
How to apply:
- You must apply online.
- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
- Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
- Read the job description to make sure you understand this job.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
- If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
Strengthening Ontario, together
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