The North Bay Police Service is currently accepting applications for the position of permanent full-time Freedom of Information Clerk. This position is responsible for responding to Freedom of Information (FOI) requests for access and/or corrections to records under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and responds to enquiries regarding MFIPPA from the general public.
PREREQUISITE
- Successful completion of pre-employment testing.
- Working knowledge of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), Regulations, policies and principles
- Excellent oral and written communication skills to: deal with the public; respond to inquiries and explain in detail information relating to the Act.
- Demonstrated ability to deliver high quality accurate work.
- Demonstrated ability to work independently.
- Demonstrated proficiency in using computers and related software (i.e. Basic Word and Excel with the ability to create tables & spreadsheets).
- Keyboarding skills.
PRINCIPAL TASKS
- Review and respond to routine Freedom of Information (FOI) requests for access to information made by the public under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA); review requests for completeness; clarify information being sought with the requester and program areas. Make the necessary data entries into the statistical database while adhering to legislated time frames.
- Draft a wide variety of correspondence relating to FOI requests, such as acknowledgements, clarifications, fees, and general inquiries in accordance with FIPPA legislative requirements.
- Receiving and handling all FOI related incoming mail, screening and determining status; actioning semi-routine correspondence pertaining to FOI requests; coordinating responses and composing replies on own initiative to a variety of inquiries, ensuring all correspondence and associated documents are dealt with promptly and accurately, researching and/or acting on urgent matters and specific requests in a timely manner; reviewing and logging in FOI requests, opening files, identifying contentious requests
- Preparing request/consultation files by opening files, assigning appropriate numbers and including appropriate forms, correspondence and explanatory/reference materials.
- Maintaining a fee register for audit purposes: recording all application fees, request fees, deposits, outstanding balances owed/received/refunded and issuing invoices and receipts; preparing transmittal notices and ensuring that all fees balance with the register, tracking forms, requests files, and finance records.
- Maintain current on MFIPPA precedent-setting decisions and appeals issued by the office of the IPC
- Perform additional duties as assigned
COMPENSATION: $70,113.14 - $75,092.07
Candidates will be evaluated in several stages, which will include testing, panel interview, personality assessment and a background investigation. If you have a condition or disability that could adversely affect your performance in participating in our testing, it is your responsibility to inform the North Bay Police Service Human Resources department at your earliest convenience PRIOR TO ATTENDING the scheduled testing.
Appropriate accommodations will be provided upon request throughout the hiring process in accordance with the North Bay Police Service’s Accommodation Policy and the Accessibility for Ontarians with Disabilities Act (AODA).
