Financial Administrator

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

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Job Summary

A Brief Overview

Reporting to the Associate Director, Financial Services, Queen's Health Sciences (QHS), the Financial Administrator supports the financial planning, budgeting and reporting functions for departments in QHS. The Financial Administrator is responsible for performing various accounting and financial administration duties such as preparation and monitoring of departmental budgets and is a key resource on financial administration of operating and non-credit fund budgets, research, trust and endowments. The Financial Administrator provides analysis and support to the Associate Director, Financial Services, QHS, Department Managers, and Administrators in the preparation and monitoring of their annual budget loads, and other external/internal reporting requirements. The Financial Administrator also helps to assess the Faculty's compliance with the University's policies and identify areas of opportunity for efficiencies, enhanced reporting, and strengthened internal controls within the Faculty.

This position participates in short and medium-term financial planning by analyzing and modelling statistical data, financial forecasts, and budget information. This position reviews departmental financial policies, internal controls systems, and tools, and administers and performs various accounting and financial administration activities. This position also recommends, develops, and implements best practices to improve efficiency.

Job Description

What you will do

• Participates in short- and medium-term financial planning by analyzing and modelling statistical data, financial forecasts, and budget information.
• Reviews departmental financial policies, internal controls systems, and tools. Recommends, develops, and implements best practices to improve efficiency.
• Oversees the preparation and monitoring of financial budgets for the department or unit.
• Prepares and analyzes financial information to support strategic and workforce planning initiatives.
• Provides assistance to internal and external groups, in the areas of CRA guidelines, CICA standards, and university policies.
• Prepares and analyzes financial reports including quarterly variance reports.
• Performs routine to complex financial and accounting duties, including processing large sum bank transfers, payments to professional corporations, and processing of invoices in various systems.
• Acts as a primary resource on the financial administration of operating and non-credit fund budgets and accounts.
• Organizes financial activities including the preparation of the annual budget and staffing submission, and monitoring and reporting all associated financial activities.
• Administers multiple projects by defining key metrics.
• Provides project updates on a to various stakeholders across departments.
• Establishes, monitors, and communicates project timelines and milestones.
• Contributes to the development of training materials and provides or participates in training delivery.
• Prepares regular reports to assist with monitoring and resolving research project deficits.
• Other duties as required in support of the department and/or unit.

• Four-Year Bachelor Degree or equivalent. In addition, requires trade certification, qualification, or on-going learning to remain ahead of changes in technology or emerging fields.

• More than 5 years of experience.

• Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.
• Provide effective consultation and advice on non-straightforward and/or complex issues.
• Interaction with others requires interpersonal skills and the ability to understand and influence.
• Adapt messages to meet the different needs of different audiences.
• Builds relationships, trust and credibility.
• Prioritize and distribute work to deliver objectives on time and to the highest standard.
• Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.
• Actively participate in project team meetings and develop individual and unit project plans.
• Lead procedural or technological change within a unit.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Seek information and input to fully understand the cause of problems.
• Appropriately assesses risks before making a decision.
• Contribute to the creation and evaluation of possible solutions.
• Take action to remove obstacles and address problems before they impact performance and results.
• Apply equity, diversity, accessibility, inclusion and Indigenization considerations to decision making and planning.
• Promote a work environment that is free from sexual violence, harassment and discrimination, and the ability to show empathy for those who have experienced trauma.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].