Toronto, ON, CAN
ID: 1088615
Job Description
Ready to build a rewarding career in an industry that is growing?
Who We Are
We are a global mining company dedicated to safely delivering nickel, copper, cobalt, and platinum group metals essential for the world’s energy transition.
Our mission is to improve lives and shape a better future together.
From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles driving the fight against climate change – our work truly matters.
Join our diverse team of 15,000 talented individuals committed to transforming critical minerals into prosperity and sustainable development in countries like Canada, Brazil, Indonesia, the United Kingdom, and Japan. We invite you to use your skills with us and contribute to something meaningful and enduring.
The Opportunity
We are currently seeking an Executive Assistant to support members of Vale Base Metal’s Executive Leadership team. This is a permanent position located in Toronto, Canada.
As an Executive Assistant, you will be instrumental in supporting the leadership team’s effectiveness by acting as the liaison for internal teams and external stakeholders. You will manage the flow of information and requests with discretion, ensuring smooth communication and operational continuity.
You will also provide high-level administrative support, including drafting executive communications, preparing strategic reports, and coordinating complex schedules. Your proactive approach will help streamline decision-making and enhance executive productivity.
Additionally, in this position you will perform the following:
- Coordinate executive calendars and logistics, managing meetings, conferences, and travel arrangements with precision and foresight.
- Handle confidential correspondence and documentation, ensuring timely follow-ups and organized record-keeping with minimal supervision.
- Support financial processes, including invoice management, vendor tracking, and budget monitoring throughout the fiscal year.
- Prepare impactful reports and documents, integrating data across platforms and serving as a resource for advanced office technologies.
- Facilitate high-level communications, engaging with senior leaders and external partners to ensure seamless information exchange across departments.
About You
Education:
- Post-Secondary degree/diploma in Administrative or Business Studies or related discipline.
Experience:
- Minimum of 8 years’ experience providing high-level administrative support in fast-paced, dynamic environments.
- Proven ability to manage complex projects, prepare strategic reports, and contribute to governance-related activities.
- Experience working with executive portals and governance documentation is highly valued, including meeting coordination and information management.
Skills:
- Strong verbal and written communication skills, with the ability to engage effectively across teams and with external stakeholders.
- Demonstrated discretion and professionalism in handling sensitive information and maintaining confidentiality.
- Proficient in Microsoft Office Suite and SAP, with experience using a range of technologies to support executive operations.
- Adaptable and emotionally intelligent, able to navigate shifting priorities and maintain composure under pressure.
- Exceptional attention to detail in document preparation, scheduling, and communication, ensuring accuracy and consistency.
What We Offer You
- Competitive compensation including a variable annual incentive plan
- Participation in a competitive Defined Contribution Pension package
- Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)
- Leave for all of life’s reasons (vacation, personal, sick, parental)
- Flexible work arrangements
- Work culture dedicated to safety, diversity & inclusion, and career growth
- Employee Family Assistance Program
- Virtual Healthcare online
- Online training and career development opportunities
Why Toronto
Vale's Toronto office, nestled in the heart of Canada's largest city, serves as a pivotal hub for the company's operations. This office is central to Vale’s finance, strategic planning, commercial (marketing and sales), and sustainability teams, driving key initiatives that support the company's global mission. Toronto’s vibrant, diverse, and dynamic environment enhances Vale’s ability to innovate and excel in these critical areas, reflecting the city's status as a leading international business center.
Include to Transform
At Vale Base Metals, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles.
We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.
Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.
In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.
Pay Grade: G01
Apply By: Wednesday August 27th, 2025
#ValeBaseMetals
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