Position Information
Position Number
S01169
Position Title
Contract and Risk Coordinator
Division/Portfolio
Ancillary and Business Services
Department/Program
Health & Safety
Location
Kelowna
Other Flexible Work Options
Your Opportunity
Reporting to the Manager, Risk and Safety Services, the Contract and Risk Coordinator provides coordination and administrative support for Okanagan College’s risk management programs including: contract lifecycle management; lease, licence and operator agreement management; insurance management; enterprise risk management; and business continuity management. The Contract and Risk Coordinator assists internal stakeholders with contract routing processes, risk assessment documentation, and compliance tracking to support adherence to contractual obligations and regulatory requirements. Working collaboratively with departments across the College, the Contract and Risk Coordinator maintains contract lifecycle systems, coordinates insurance program activities, and assists with the preparation of lease, license and operating agreements. The Contract and Risk Coordinator supports the coordination of enterprise risk management (ERM) and business continuity management (BCM) program activities while ensuring accurate record-keeping and effective communication between stakeholders.
Functions and Duties
1. Supports contract lifecycle management by assisting with contract approval routing though established workflows, verifying required documentation, and ensuring proper tracking, storage, monitoring, and reporting.
2. Processes insurance program documentation by preparing applications, tracking renewals, and organizing claims materials to support program administration.
3. Assists with the preparation of lease, license, and operating agreements by gathering required information and formatting documents according to established templates to ensure consistency and compliance.
4. Supports the development and administration of enterprise risk management (ERM) and business continuity management (BCM) programs by researching best practices, drafting program documentation, and coordinating implementation activities to assist with program enhancement and operational effectiveness.
5. Processes financial documentation related to leases, licences, operating agreements, and insurance programs by verifying invoices and coordinating payments through established procedures to ensure accurate financial tracking.
6. Prepares routine reports by compiling data from Contract Lifecycle, Insurance, ERM, and BCM program records to provide status updates to management.
7. Develops and administers education and training related to contract routing, insurance, ERM and BCM programs by creating training materials, coordinating delivery schedules, and evaluating program effectiveness to support stakeholder knowledge and compliance.
8. Prepares and maintains documentation for correspondences including formal notices, letters, and routine communications by using established templates and procedures to ensure consistent messaging and relationship management.
9. Supports records management for risk programs by adhering to retention schedules and ensuring compliance with FOIPPA, CRA, and legal requirements.
10. Develops and administers service guidelines, policies, and procedures related to contract and risk management by researching regulatory requirements, drafting documentation, and coordinating review processes to ensure current practice standards and compliance.
11. Provides information to stakeholders on contractual rights, obligations and means to mitigate contractual risks by interpreting contract terms, providing guidance on compliance requirements, and recommending risk mitigation strategies to support informed decision-making.
12. Processes insurance requirements documentation by reviewing Provincial Risk Management Branch guidelines and preparing compliance checklists to assist with requirement verification.
13. Tracks key performance indicators by collecting data and maintaining dashboards to support compliance reporting and analysis.
14. Researches and develops improved processes by analyzing current contract and risk management workflows, benchmarking against industry best practices, and recommending enhanced procedures to support organizational efficiency and effectiveness.
15. Coordinates meetings with stakeholders by scheduling appointments and preparing agenda materials as required.
16. Performs other duties and assists with special projects as assigned.
2. Processes insurance program documentation by preparing applications, tracking renewals, and organizing claims materials to support program administration.
3. Assists with the preparation of lease, license, and operating agreements by gathering required information and formatting documents according to established templates to ensure consistency and compliance.
4. Supports the development and administration of enterprise risk management (ERM) and business continuity management (BCM) programs by researching best practices, drafting program documentation, and coordinating implementation activities to assist with program enhancement and operational effectiveness.
5. Processes financial documentation related to leases, licences, operating agreements, and insurance programs by verifying invoices and coordinating payments through established procedures to ensure accurate financial tracking.
6. Prepares routine reports by compiling data from Contract Lifecycle, Insurance, ERM, and BCM program records to provide status updates to management.
7. Develops and administers education and training related to contract routing, insurance, ERM and BCM programs by creating training materials, coordinating delivery schedules, and evaluating program effectiveness to support stakeholder knowledge and compliance.
8. Prepares and maintains documentation for correspondences including formal notices, letters, and routine communications by using established templates and procedures to ensure consistent messaging and relationship management.
9. Supports records management for risk programs by adhering to retention schedules and ensuring compliance with FOIPPA, CRA, and legal requirements.
10. Develops and administers service guidelines, policies, and procedures related to contract and risk management by researching regulatory requirements, drafting documentation, and coordinating review processes to ensure current practice standards and compliance.
11. Provides information to stakeholders on contractual rights, obligations and means to mitigate contractual risks by interpreting contract terms, providing guidance on compliance requirements, and recommending risk mitigation strategies to support informed decision-making.
12. Processes insurance requirements documentation by reviewing Provincial Risk Management Branch guidelines and preparing compliance checklists to assist with requirement verification.
13. Tracks key performance indicators by collecting data and maintaining dashboards to support compliance reporting and analysis.
14. Researches and develops improved processes by analyzing current contract and risk management workflows, benchmarking against industry best practices, and recommending enhanced procedures to support organizational efficiency and effectiveness.
15. Coordinates meetings with stakeholders by scheduling appointments and preparing agenda materials as required.
16. Performs other duties and assists with special projects as assigned.
Education and Experience
A bachelor’s degree in a related area is required (e.g., Business Administration). A minimum of two to three years’ work experience in contract coordination, insurance administration, risk management, or related administrative support is required. Experience within post-secondary or a public sector environment is considered an asset. A combination of education and experience may be considered.
Skills and Abilities
- Able to work effectively both independently and as part of a team with an aptitude for working in a collegial and collaborative environment.
- Well-developed interpersonal, written, and oral communication skills.
- Excellent organizational, administrative, and problem-solving skills with superior attention to detail and accuracy.
- Excellent computer skills with proficiency using Microsoft Office and contract management systems.
- Able to establish and maintain positive working relationships with both internal and external contacts.
- Ability to communicate effectively and diplomatically with a variety of external agencies, contractors, and service providers.
- Able to effectively manage priorities and ensure quality service delivery.
- Must have strong organizational and coordination abilities.
- Excellent presentation and facilitation skills.
- Ability to understand and apply legal concepts related to contract and insurance management.
- Strong analytical skills for risk assessment and compliance monitoring.
Preferred Qualifications
Desired Start Date
09/08/2025
Position End Date (if temporary)
Schedule
Annual Salary/Hourly Rate
$61,753 to $70,561 annually.
Appointment Type
Support - Regular Full-time
Special Instructions to Applicants
Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a Union Observer during interviews and final selection of candidates.
Employee Group
Support
Posting Detail Information
Competition Number
C003188
Number of Vacancies
1
Posting Open Date
08/11/2025
Posting Closing Date
Open Until Filled
Yes
Inclusion Statement
Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
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