We’re looking for a reliable, friendly, and organized person to join our small wellness multidisciplinary clinic as our Office Manager. This is more than just answering phones, you’ll be the first face patients see, and the one who keeps the clinic running smoothly behind the scenes.
You’ll be working directly for the Chiropractor (not the RMT or Acupuncturist, who are independent), and you’ll play a key role in making our space feel welcoming, calm, and cared for.
What You’ll Do:
- Greet and check in patients with warmth and professionalism
- Schedule and manage appointments with attention to detail (we currently use a physical book for appointments)
- Handle payments, and insurance receipts
- Keep the clinic clean, organized, and welcoming
- Use Billing+ / Billing-Plus software (training provided)
- Coordinate closely with the chiropractor (you’ll work for the chiropractor, not for the RMT or Acupuncturist, though you’ll share the space)
- Be the steady, friendly presence patients look forward to seeing
- Accurately organizing charts and records using alphabetic interfiling
Who You Are:
- Friendly and approachable, but also firm when needed
- Excellent at multitasking and staying organized under pressure
- Comfortable working independently and taking initiative
- Tech-comfortable and willing to learn
- Dependable, punctual, and able to manage a small clinic on your own
- You value people, and you value doing things well
- Experienced in patient scheduling and billing processes is a plus
- Discreet and respectful when it comes to sensitive information, you understand and uphold patient confidentiality
Monday: 9 AM – 7 PM (Closed for lunch 12:30–2:15)
Tuesday: Closed
Wednesday: 9 AM – 7 PM (Closed for lunch 12:30–2:15)
Thursday: 3:30 PM – 8 PM
Friday: 9 AM – 2 PM
Saturday: 9 AM – 2 PM
Sunday: Closed
Closed for all STAT Holidays.
Note: While there’s downtime during quieter periods, reliability and consistency are key - we need someone who’s committed to showing up and caring for the space like it’s their own.
**Cover Letter is not necessary**
Job Types: Full-time, Permanent
Pay: From $19.00 per hour
Expected hours: 30 – 35 per week
Schedule:
- 10 hour shift
- 4 hour shift
- 8 hour shift
- Every Weekend
- Monday to Friday
Experience:
- Office or Medical Office: 2 years (required)
Language:
- English (required)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
