Job Description:
We are seeking a highly organized and detail-oriented Administrative/Accounting Assistant to join our team in Mississauga. The ideal candidate will have a strong blend of administrative and accounting skills, along with experience managing QuickBooks, handling HST returns, and preparing payroll tax reports. The candidate should be someone who can add significant value to our accounting department, ensuring compliance with tax laws and regulations. We prefer someone with prior experience in the construction industry, although it's not a requirement. If you are ready to contribute to a growing team, we would love to hear from you.
Key Responsibilities:
Administrative Tasks:
- Answering phones, managing emails, and scheduling appointments.
- Maintaining office supplies and equipment.
- Filing, scanning, and organizing documents.
- Assisting with travel arrangements and other logistical tasks.
Accounting Tasks:
- Managing QuickBooks for accurate financial recordkeeping.
- Processing invoices and payments.
- Preparing and filing HST returns in accordance with laws and regulations.
- Preparing payroll tax reports.
- Reconciliation of bank statements and accounts.
- Assisting with payroll processing.
- Preparing basic financial reports.
- Ensuring compliance with accounting standards.
Industry-Specific Responsibilities:
- Handling project-related invoices, payments, and job costing.
- Assisting with subcontractor billing and contracts.
- Ensuring compliance with construction-specific financial standards and regulations.
Skills and Qualifications:
Administrative Skills:
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Accounting Skills:
- Proficiency in QuickBooks (required).
- Experience preparing and filing HST returns (required).
- Strong knowledge of accounting principles and practices.
- Ability to process invoices and payments accurately.
- Ability to reconcile bank statements and accounts.
Construction Industry Experience (Preferred):
- At least 2 years of experience in administrative and accounting roles within the construction industry (preferred).
- Familiarity with construction-specific financial processes, such as job costing, subcontractor billing, and contract management.
Other:
- Exceptional attention to detail and accuracy.
- Ability to handle confidential information with integrity.
- Strong problem-solving and multitasking abilities.
Education and Experience:
- Post-secondary education in Accounting or a related program (required).
- At least 2 years of experience in an administrative or accounting role (required).
- Certification in accounting (e.g., AAT) is a plus but not required.
Additional Information:
- This is an on-site position located in Mississauga, ON. Candidates must be able to commute to the office.
- Full-time, Monday to Friday during daytime hours.
- Salary: $40,000 - $55,000 per year, based on experience and qualifications.
How to Apply:
Please send your resume and a cover letter outlining your relevant experience to [email protected].
We look forward to reviewing your application and potentially welcoming you to the General Projects & Maintenance team!
Job Types: Full-time, Permanent
Pay: $19.00-$22.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Mississauga, ON (L4T): reliably commute or plan to relocate before starting work (preferred)
Application question(s):
- What is your status in Canada?
Experience:
- QuickBooks: 1 year (required)
- Office: 1 year (preferred)
- Accounts receivable: 1 year (preferred)
Work Location: In person
Application deadline: 2025-04-15
