George Spady Society
The George Spady Society is recognized as a leader in the development and delivery of effective services for the care, treatment, and support of individuals with substance-related disorders and dual diagnoses. People who come to us find dignity, hope and healing as they set a new path towards health and well-being. George Spady Society provides a continuum of support services supporting people with complex life circumstances associated with substance-related and concurrent disorders and homelessness, empowering them to improve their lives through client-centered, evidence-based best practices.
Description of Duties and Responsibilities
The SCS Administrative Support reports to the Program Manager and provides direct day to day office support for SCS teams. This administrative position entails client reception, file management, document preparation, staff meeting coordination and minutes, maintaining and ordering supplies, coordination of staff schedules and documents and
preparing reports and statistics. The Administrative Support maintains regular communication with the Program Manager is able to work independently when required, foresees potential needs and requests, and has good time management skills.
Reception and Office
- Answers the phones and appropriately routes public and client inquiries
- Undertakes general office duties including faxing, photocopying, typing, filing, letter writing and any other duties requested by the Program Manager
- Prepares reports and statistics as required, in consultation with the Data Manager as appropriate
- Maintains the SCS contact list
- Submits monthly documents to Executive Office
- Assists with maintaining shift schedules
- Works with spreadsheets and databases to ensure best practices in tracking client and staff information
- Works with Program Manager to ensure that program and staff are compliant with -Accreditation Standards and maintains best practice
- Maintains file systems including archiving and shredding
- Completes data maintenance on FYI database
Staff Support
- Sets up and trains staff on phones, FYI and e-mail systems
- Provides new hires with training forms and information
- Assigns lockers, mailboxes and email/log in requests
- Maintains staff time sheets
Supplies and Building
- Inventories, purchases and tracks supplies for SCS
- Finds and compares quotes to insure lowest costs
- Stocks and maintains supplies for clients and staff
- Records and reports on all donations
- Processes and delivers confiscations
- Provides and manages parking passes and staff ID
- Any other related task or responsibility assigned by the Program Manager
Position Qualifications
- Minimum Grade 12 education with experience
- Demonstrated level of typing and bookkeeping skills sufficient for job responsibilities
- Advanced technical skills working with MS Office applications (Word, Excel, Outlook and PowerPoint)
- Excellent organization and multi-tasking skills
- Attention to detail and follow-through skills
- Strong interpersonal skills
- Excellent oral and written communication skills
- Demonstrated level of maturity, including ability to work in an independent manner
Equal Opportunity Employer: George Spady Society is committed to equity, diversity and inclusion and recognizes that a diverse team benefits and enriches our work and is essential to our operational excellence. We welcome applications from all qualified individuals and encourage women, members of racialized communities, Indigenous persons, persons with disabilities, and persons of any sexual orientation or gender identity to confidentially self-identify at time of application should you wish to. All qualified candidates are encouraged to apply.
We would like to thank all applicants; however, only those selected for an interview will be contacted.
Job Types: Full-time, Permanent
Pay: From $43,200.00 per year
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Application question(s):
- Do you have knowledge and experience with Harm Reduction, Addictions and Trauma Informed Care principles and best practices?
Education:
- Secondary School (preferred)
Experience:
- Mental Health and Addictions: 1 year (required)
- Administrative: 1 year (required)
Licence/Certification:
- Dirvers License (required)
- First Aide, CPR, AED Certification (required)
- current Police with Vulnerable Sector Check (required)
Work Location: In person
Application deadline: 2023-10-28
Expected start date: 2025-08-06
