Job Description
TITLE: Administrative Specialist II
POSITION STATUS: Full Time – Permanent (Non-Union)
SCHEDULE: 35 hours per week (flexibility required as need)
REPORTS TO: Executive Assistant
WHO ARE WE:
The Bob Rumball Canadian Centre of Excellence for the Deaf (formerly the Bob Rumball Centre for the Deaf) was the first facility of its kind, and for over 30 years has provided the Deaf Community a space without communication barriers. Within this space an educational, independent living, and a social environment for the Deaf has blossomed. From its starting point as a community recreation facility, the Bob Rumball Centre has expanded into offering a range of specialized services to those within the Deaf Community that require support. These include seniors’, those with developmental, physical, health, or mental health issues, infants and young children, and newcomers to Canada. Our mission as an organization is to provide care and opportunities in a communication-rich environment that enhances the quality of life of those we serve. We are a highly motivated, collaborative team on a mission to improve the quality of life for those we serve.
WHY JOIN US:
- Our perks include but not limited to robust benefits program (for eligible employees)
- Access to sign language classes
- Employee rewards & recognition program
- Comprehensive training and development, internal progression, and an opportunity to give back to the community.
POSITION SUMMARY:
Reporting to the Executive Assistant to the President and CEO, the Administrative Specialist provide administrative support as well as support of social and digital media platforms,
PRIMARY DUTIES:
- Represents the needs and interests of Deaf persons with special needs and their families within both the Deaf community and the community-at-large
- Able to set clear objectives and measures; monitors process, progress, and results.
- Flexible and able to manage competing priorities and deadlines
- Ensures a healthy and safe work environment in accordance with the Occupational Health and Safety Act and the organization’s Health and Safety policies.
- Prepare and edit correspondence, communications, presentations and other documents
- File and retrieve documents and reference materials
- Monitor, screen, respond to and distribute incoming communications
- Administrative support of social and digital media platforms
- Receive and interact with incoming visitors
- Liaise with internal staff at all levels
- Interact with external clients
- Prepare requisition orders
- Compile inventory reports
- Monitor and maintain accurate inventory and re-order levels
- Liaise with internal departments to determine purchasing needs
- Establish and maintain list of approved suppliers
- Verify receipt of items by comparing items received to items ordered
QUALIFICATIONS
In-depth knowledge, experience with Microsoft Office an asset
Knowledge of standard office administrative practices and procedures
Strong writing skills, critical thinking and an ability to work well under pressure
Must be able to work flexible hours to meet internal/external requirements
Experience in project management and event planning is an asset
Excellent organizational, interpersonal and communication skills (written and verbal)
Possesses valid Ontario full G driver’s license
Knowledge of ASL or a willingness to learn
French/LSQ an asset
Interested candidates please visit https://www.bobrumball.org/careers/
Please contact Human Resources at [email protected] if you need accommodation at any stage of the application process.
PLEASE QUOTE JOB POSTING NUMBER YOU ARE APPLYING FOR.
We thank all applicants in advance, however, only candidates selected for an interview will be contacted.
Posting Date: Jul 18, 2025 Closing Date: Aug 1, 2025 Start Date: Immediate
