Join our dedicated, talented Diabetes Canada team and together, #LetsEndDiabetes!
Role Overview
The Administrative Coordinator, Business and MarComm Operations, will provide administrative, project and miscellaneous support to two Senior VPs. This role is also responsible for duties that assist in the effective and efficient operations of two large departments – Finance & Business Operations and Marketing & Communications.
Location:
1000 – 170 University Ave. Toronto, Ontario. A flexible work agreement policy in place allowing employees to work on a hybrid schedule, working remotely, and with the expectation of being on-site 2 days per week.
This role includes, but not limited to:
- Manages calendars, meetings, and task delegation, ensuring timely completion.
- Act as the primary administrative liaison, facilitating communication between departments external partners contacts on a range of specified issues; organizes and facilitates meetings, coordinates travel on occasion, and other special events, as required.
- Assist with email management, ensuring messages are organized and prioritized.
- Support financial processes, including expense claims, purchase orders, and reconciliations; other finance or procurement related tasks include interacting with internal and external parties as needed.
- Work on-site / in-office working closely with the Mailroom team to document and verify cash, credit card, and cheque inflows.
- Prepare internal reports and presentations for leadership.
- Maintain and improve filing systems and documentation for streamlined access
- Support the administrative execution of department contracts and payment of invoices
- Conduct research and data analysis to support departmental decision making.
- Lead and assist with special projects related to operations and administration.
- Minimum 2 years of experience in a similar role or combination of relevant skills and experience gained through other roles
- Post-secondary education (diploma or degree)
- Experience within a large national charity preferred
- Strong organization and time management - ability to manage priorities effectively.
- Customer service mindset – keeping internal and external partners informed and engaged.
- Excellent interpersonal skills - able to collaborate across all levels.
- Confidentiality and discretion - ensuring sensitive information is protected.
- Self-motivated and proactive - taking initiative to move projects forward.
- Advanced communication and numeracy – attention to accuracy and clarity.
- Tech-savvy and adaptable – comfortable with various business applications.
- Detailed-orientated and analytical – capable of managing data-driven tasks.
- Understands and demonstrates a commitment to Diabetes Canada’s Mission, Vision and Core Values.
- A meaningful role, making a difference every day for people living with or at risk of diabetes.
- An entrepreneurial environment, working for a national organization where you feel valued, recognized, and rewarded.
- A high-performing, collaborative team environment and a commitment to building a healthy and engaged work culture.
- Flexible work agreement policy in place allows employees to work regularly remote and/or hybrid schedule.
- Competitive compensation and comprehensive group benefits plan, includes health/dental, life insurance, disability coverage, Employee and Family Assistance Program (EFAP) and company-match Pension/RRSP.
- Most group benefits start on Day 1 when you join Diabetes Canada (health and dental coverage, life insurance and EFAP).
- Access to a mental wellness app offering guided mediation and self-guided learning on a wide range of topics. All employees can subscribe, along with up to 5 family members or friends.
- Generous paid time-off benefits include additional paid holidays beyond the recognized provincial statutory holidays, and an end-of-year holiday office closure.
- A work culture committed to fostering a diverse and inclusive workplace that celebrates differences and provides equal opportunities for all.
ACE-IT: Agility, Collaboration, Excellence, Integrity, Taking Initiative
About the Application Process
If you are already on Diabetes Canada’s job posting site, click on the “Apply Now” button found at the bottom-left of this screen. You will be required to complete a very brief questionnaire and submit your résumé and covering letter. If you are not on DC’s job posting site, go to the webpage: https://www.diabetes.ca/careers and click on “View Job Openings”.
If you experience any issues with the application process, please contact us at: [email protected]
Must be legally eligible to work in Canada and, where applicable, must have a valid work permit or study permit that allows the candidate to fulfill the requirements of the role.
Diabetes Canada welcomes applications from all qualified candidates, including people of all genders, Indigenous peoples, persons with disabilities, and members of visible minorities. We value a diverse workforce that reflects the communities we serve.
We are committed to accommodating people with disabilities as part of our hiring process. If you require accommodations, please advise us during the recruitment process.
We thank all interested applicants; however, only those selected for an interview will be contacted.
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