Administrative Assistant, Private Equity

Company Description

Make an impact at a global and dynamic investment organization

When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. As a professional investment management organization, CPP Investments invests the funds of the Canada Pension Plan (CPP) to help ensure its financial sustainability for generations of working and retired Canadians.

CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3.6 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.

CPP Investments successfully attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team for access to:

• Stimulating work in a fast-paced and intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Diverse and inspiring colleagues and approachable leaders
• A hybrid-flexible work environment with an emphasis on in-person collaboration
• A culture rooted in principles of integrity, partnership, and high performance
• An organization with an important social purpose that positively impacts lives

If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here. 

Job Description

We are currently recruiting for a full-time Administrative Assistant to join the Direct Private Equity (DPE) Team in Toronto. The Administrative Assistant will report to the Managing Director and will be responsible for providing day-to-day administrative support including managing travel, calendars, meetings, expenses, events, presentations, correspondence and departmental initiatives for a part of the team.

Team Description

The Administrative Assistant will join the Direct Private Equity team within their broader Private Equity group that also invests in funds, growth equity, secondaries and co-investments. CPP Investments' DPE group manages a ~C$50 billion portfolio of direct private equity investments in Europe and North America managed by of ~50 investment professionals across London and Toronto.

Accountabilities:

• Managing calendars on behalf of executives, work with other departments’ EAs/AAs to coordinate meeting bookings, including internal and external meeting room bookings, guest registration and catering orders as needed
• Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization.
• Assist with team event planning including off-sites and social events: find venues, coordinate vendor contracts and payment, communicate with department, etc.
• Reconcile credit card expenses and input into our expense reporting system monthly.
• Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
• Work across departments to coordinate new hire processes and support the on-boarding process for new employees hired to the Direct Private Equity team.
• Be a CPP Investments’ ambassador by playing a key role in representing the investment business in internal and external verbal and written communications. Conduct work in a professional, friendly, easily accessible and approachable manner.
• Provide other general administrative support to a highly performing team of finance/investment professionals in our team, department, and organization.

Qualifications

• 2+ years of experience gained from fast-paced, professional environment
• High school diploma required, college diploma or bachelor's degree preferred.
• Strong communication skills, both written and verbal in English.
• Experience with complex calendar coordination, booking high-profile meetings and events, scheduling travel, and performing the expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications, CRM and expense reporting system.
• Requires strong communication skills, both written and verbal
• Team player, eager to learn, adaptable, calm under pressure, and professional.
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.

Additional Information

Visit our LinkedIn Career Page or Follow us on LinkedIn. #LI-MT1 #LI-Onsite

At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. 

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered.  CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.