About Us
Attuned Therapy + Wellness is a trauma-informed, heart-centered psychotherapy clinic supporting individuals and families navigating emotional challenges, life transitions, grief, identity work, and personal growth. We prioritize ethical care, deep listening, and grounded leadership.
We're looking for a part-time administrative assistant who can support the back-end operations of the practice while helping us stay organized, present, and focused on client care. This is a remote-friendly contractor role with light in-person duties.
What You'll Do
Admin + Client Support
- Check voicemails and clinic mail 1–2x per week
- Respond to basic email and phone inquiries with professionalism and warmth
- Support client onboarding onto Jane (sending forms, confirming intake steps)
- Matching clients to an appropriate therapist and supporting therapy team as necessary with admin duties
- Light scheduling assistance for reschedules, cancellations, and reminders
- Maintain privacy and confidentiality at all times maintaining PIPEDA compliance
Office & Organizational Tasks
- Light tidying of therapy space (wipe surfaces, restock tissues, organize materials, etc.)
- Water plants, refresh waiting room, monitor supply levels
- Organize physical files or materials as needed
- Maintain digital files, SOPs, and team Google Drive folders
QuickBooks Bookkeeping Support
- Upload receipts and organize expense records
- Categorize transactions in QuickBooks Online (access provided)
- Reconcile and summarize monthly reports (no tax filing or accounting responsibilities)
- Download Jane/Square income reports and organize for bookkeeping
Creative & Launch Support
- Format and upload social media content
- Organize and streamline processes
- Assist with social media scheduling or email campaigns
- Monthly meetings to develop marketing strategy
You Might Be a Great Fit If You...
- Are emotionally intelligent, kind, and responsive
- Work well independently and manage your time efficiently
- Are comfortable learning tools like Jane, QuickBooks, and Google Workspace
- Have some familiarity with trauma-informed or wellness-focused work environments
- Are a self-starter, creative thinker, enjoy learning and growing collaboratively with a leadership team
- Appreciate clean spaces, calm energy, and good systems
- Are within driving distance of Kincardine for light in-person tasks (1–2x/week)
Contract Details
- You are a self-employed contractor and will invoice monthly
- Flexible hours (asynchronous work + occasional check-ins)
- Must be based in Ontario for privacy and compliance
- You will access QuickBooks through our clinic’s account; you are not responsible for tax filings or financial advising
To Apply
Please email [email protected] with:
- A brief intro sharing who you are and why this role aligns with you
- A PDF resume
- Availability to interview
Job Type: Part-time
Pay: $25.00 per hour
Expected hours: 5 – 10 per week
Benefits:
- Flexible schedule
- On-site parking
Location:
- Kincardine, ON (preferred)
Willingness to travel:
- 25% (preferred)
Work Location: Hybrid remote in Kincardine, ON
Application deadline: 2025-07-28
Expected start date: 2025-08-01
