About Us:
At Le Immigration Group, we are committed to providing exceptional immigration services to help individuals and families achieve their dreams of living and working in Canada. By drawing on our experience, we ensure clients move through the immigration process as easily as possible.
Job Overview:
We are seeking an additional Vietnamese-speaking Administrative Assistant to join our team. The ideal candidate will be self-motivated, exercise sound judgment, and possess strong language skills in both English and Vietnamese, including impeccable spelling and grammar.
Duties and Responsibilities:
- Serve as the primary contact for client inquiries at all stages of the client relationship, providing status updates throughout the process;
- Communicate with clients to gather documentation or advise on necessary changes to previously submitted documents;
- Offer administrative support, including proofreading, revising, and preparing documentation as directed by Senior Immigration Consultants;
- Perform clerical and general office tasks such as photocopying, faxing, scheduling, calendar management, mailing, and scanning PDF documents;
- Assist with accounting and billing tasks, making corrections or advising Accounting on corrections, and sending out final bills with cover letters;
- Check client ledgers to determine if any disbursements need to be billed;
- Diarize timelines and deadlines, including expiry dates and other key dates;
- Perform other administrative and business-related duties as assigned.
Key Qualifications/Requirements:
- Excellent written and verbal communication skills in English and Vietnamese;
- Familiarity with legal procedures and practices;
- Proficiency in Word, Outlook, Excel, and Adobe;
- Outstanding client service skills;
- Strong organizational skills for effective multitasking;
- Ability to work independently and take initiative;
- Writing skills for drafting and proofreading documents and correspondence;
- Detail-oriented to manage multiple files for different legal professionals;
- Knowledge of accounting software;
- Ability to work effectively as part of a team;
- Strong attention to detail and ability to follow instructions.
- Ability to problem solve.
Experience:
- 1 year to less than 2 years.
Education:
- University Degree/College Diploma (preferred).
Job Type: Full-time
Benefits:
- Extended health care
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Language:
- Vietnamese (required)
Work Location: In person
Application deadline: 2025-06-20
Expected start date: 2025-06-23
