Company Background
Donald’s Fine Foods is a family-owned business and has operated for over 30 years. We are a specialty meat processing and distribution company spanning six plants in Alberta, British Columbia and Saskatchewan, serving both domestic and international markets.
Company Values
- Customer Focus – Exceptional customer service is the measure of our success
- Integrity – Fairness, honesty, responsibility, and trust mark every relationship inside and outside of the company
- People - We treat our employees, customers, suppliers and the community with respect
- Quality – Uncompromising standards in everything we do
- Safety – We care about our people and emphasize a culture of safety throughout our Company
Brief Job Description
The Accounts & Export Clerk is responsible for basic accounting / inventory related transactions for the Britco Pork plant. The AP Clerk also acts as a vacation back up to receptionist and export coordinator.
Responsibilities
Invoice Processing & Posting
- Review, code, and enter vendor invoices into the ERP system.
- Perform 2-way and 3-way matching (PO, invoice, goods receipt).
- Handle non-PO invoices with proper authorization and GL coding.
- Ensure correct application of applicable taxes (GST, PST).
- Maintain accurate and up-to-date AP records.
Domestic Invoicing
- Generate and distribute customer invoices accurately and on time.
- Review sales orders, contracts, and billing terms for compliance.
- Verify pricing, discounts, and tax calculations.
- Process credit card payments and allocate receipts in the system.
- Collaborate with sales, customer service, and finance teams to resolve billing issues.
- Stay updated on billing regulations and ensure compliance with applicable standards.
Export Documentation
- Process export documents in accordance with export sales orders.
- Coordinate with production, shipping, sales, customers, and banks.
- Compile and review all required shipping and financing documents for accuracy.
- Ensure timely completion of sensitive export paperwork under the guidance of the Office Administration Supervisor.
Month-End Processing
- Reconcile all bank accounts for each entity by the 3rd business day of the month.
- Process customer monthly rebates by the 2nd business day.
- Record intercompany bank transfers as directed by the Chief Financial Officer.
- Assist with accruals and reconciliation of AP and AR balances.
General Support Functions
- Research and resolve accounting discrepancies using ERP and financial records.
- Monitor and reconcile petty cash and employee award card transactions.
- Perform filing, document archiving, and other administrative tasks.
- Liaise with internal departments and external vendors/customers as needed.
Position Requirements & Skills
- Strong organizational skills
- High attention to detail
- Ability to multi-task for large volume of transactions
- Ability to work independently and work in team environment
- Friendly and professional demeanor
- Excellent communication skills – written / verbal
- +2 years of accounts payable experience
Working Conditions
- Regular hours - Monday to Friday, some weekends may be required.
- Flexibility required based on business needs
- Some travel may be required.
Physical Requirements
- Working at times in a noisy and/or cold environment
- Sitting for long periods of time
- Standing/walking for long periods of time
Job Type: Full-time
Pay: From $40,000.00 per year
Additional pay:
- Bonus pay
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person
