Project Manager

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

A Brief Overview

This position reports to the Associate Dean, Professional Graduate Programs and will be seconded within the portfolio based on project and operational needs.

This position provides leadership and expertise on strategic initiatives and policies and contributes to their implementation and related communication. This position ensures new initiatives have clear program details, completing feasibility studies, assesses resource requirements and coordinates new initiative reviews and approvals. This position is accountable for overseeing high priority projects, including developing strategies and implementation plans and ensuring deadlines are met.

Job Description

What you will do

Provides leadership and expertise on strategic initiatives and policies.

Establishes, monitors, and communicates project timelines and milestones, maintains a project budget, and coordinates the work of faculty and staff.


Supports proposal and Memorandum of Understanding development for new programs and project development, partner stewardship, and stakeholder relations.


Coordinates, tracks and aggregates comprehensive program progress and impact reports for internal team analysis and high-level reporting to key stakeholders.


Conducts research and data analysis on the current market, prospective partners, industry trends, student demand and best practice in support of project development.


Evaluates business needs of various projects to identify opportunities for increased efficiency and effectiveness.


Gathers proposal information by identifying sources of information; collecting and coordinating submissions; identifying and communicating risks associated with proposals, and managing deadlines.


Develops, analyses and reviews information and policy in order to prepare reports and correspondence for distribution.


Coordinates communication and action plans to facilitate projects and strategic initiatives.


Performs financial feasibility assessments, including preparing short term budgets and forecasts.


Provides statistical consultation/advice for faculty and residents. Performs sample size and power calculations. Drafts or reviews analysis sections of funding proposals. Conducts analyses and assists in interpreting data.



• Ensures that quality assurance is conducted on all key project deliverables.

Required Education

• Four-Year Bachelor Degree or equivalent. In addition, requires trade certification, qualification, or on-going learning to remain ahead of changes in technology or emerging fields.

Required Experience

• More than 5 years of experience.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

• Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or significant work experience.


• Provide expert advice, guidance and consultation on highly complex issues and/or where the outcome may be contentious.


• Interaction with others requires highly developed interpersonal skills to effectively persuade, negotiate, counsel, and/or consult.


• Adapt messages to meet the different needs of different audiences.


• Prioritize and distribute work to deliver objectives on time and to the highest standard.


• Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.


• Lead team and project meetings and develop team/unit and departmental project plans.


• Lead procedural or technological change within a unit or across broader university functions.


• Identify opportunities to improve the effectiveness and efficiency of work processes.


• Anticipate complex challenges to ensure activities are completed on time.


• Effectively leverage relevant data as input to making decisions.


• Appropriately assess risks before making a decision.


• Comprehensive understanding of what sexual violence, harassment and discrimination are, and their varying effects on diverse members of the community.


• Question and take appropriate steps to address attitudes, macroaggressions and other behaviours which are discriminatory. Acknowledges and respects diverse cultural traditions, abilities and beliefs.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.