Our Top 1% Toronto real estate team is hiring a highly organised operations professional to be the backbone of our next stage of growth. You’ll guide transactions smoothly from intake to close, keep compliance watertight, and take ownership of the systems that hold everything together.
If you love checklists, thrive on structure, and quietly smile when you catch a missing signature before anyone else, this is your seat.
Your mandate: Not just keeping the wheels turning, but making the machine run faster and smarter.
This role requires:
- 3+ years of real estate operations or transaction management experience (sales experience does not qualify).
- Living within 30 minutes of 1 East Mall Crescent, Etobicoke, ON, and working primarily in-office.
The ideal candidate:
- Finds calm in paperwork – contracts, checklists, and files centre you, not drain you.
- Gets energized by structure – you build and run systems so that everything works.
- Notices what others miss – a signature, a deadline, a detail caught before it costs anyone.
- Thrives on precision in a team that also appreciates humour - we take our work very seriously, while also enjoying it.
$70,000 – $85,000 base salary + potential bonus + paid time off
Responsibilities:- Build, refine, and prioritize system improvements (SOPs, Ops Manual, training portal) with a focus on automation and efficiency.
- Manage CRM (input, tagging, campaigns, data integrity) and use automation/AI tools to streamline follow-up.
- Own business tools (Monday, FUB, Drive, Bookkeeping, Tracking) and optimize workflows for speed and accuracy.
- Oversee transactions from intake to close (contracts, paperwork, compliance, communication) with zero dropped balls.
- Support vendors, marketing collateral, and events as needed.
- Proven track record in real estate operations or transaction coordination.
- Strong command of business technology (CRM, project management platforms, cloud storage, bookkeeping).
- Exceptional organizational and time management skills, able to juggle multiple priorities at once.
- Clear and professional written and verbal communication.
- Strong problem-solving and process improvement skills, with comfort in learning and applying automation/AI tools.
- Enjoys patting a nice golden retriever.
A Top 1% agent, David is proactive, strategic, and communicative. He believes that work should be done with utmost seriousness in quality, while also being enjoyable and full of laughter.
Coaching and education are core values, shared with clients, colleagues, and the team. Nothing is more important than relationships.
In his spare time, David enjoys stand-up comedy, cooking, and combining the two to make people laugh with their mouths full.
Client-facing vision: We’re creating a team where clients feel extremely well‑cared for, every detail reflects quality, we are fierce and respectful negotiators, go the extra mile, and prioritise relationships above all else.
Team-facing vision: We're creating an environment where ambitious, supportive, like-minded people excel. They feel valued, are well-compensated, take pride in their work, and never want to leave.