Office Coordinator

General information

Organisation

Reference

Position description

Domain

SUPPORT FUNCTION - Administrative

Job title

Office Coordinator

The NGE adventure

Participate in the construction and renovation of infrastructure serving local and regional communities. Join a fast-growing Group in France and abroad (sales of 4 billion euros). Join a company made up of nearly 23,000 employees united around 3 core values: unity, transparency and ambition. Take part in a rich experience by joining teams of passionate people.

The successful candidate will report directly to the Country Managing Director. They will be responsible for, but are not limited to, the following activities:

1. Respect the Quality, Safety, and Environmental (QSE) guidelines of the Group

2. Administrative Support:

• Greet visitors and ensure they are directed to the appropriate personnel.
• Manage incoming and outgoing mail and packages.
• Maintain and update office calendars and schedules.
• Assist in onboarding new employees, including preparing workstations and the necessary equipment.
• General administrative support to the corporate leadership team as needed.

3. Internal and External Communication:

• Publish a monthly internal newsletter.
• Communicate company updates internally.
• Animate the corporate LinkedIn page, following the guidance of the Communications team in France.

4. Supplies and Office Maintenance:

• Ensure that the office is stocked with the necessary supplies.
• Liaise with the building superintendent regarding maintenance.
• Manage the budgets associated with the office activities.

5. Events & Travels Coordination:

• Liaise with the travel agency to book flights for employees
• Liaise with various accommodation partners to reserve accommodation for visitors
• Plan and execute social events for the subsidiary, including the holidays party in December and a team building event in the Summer.
• Arrange catering and other logistics for office gatherings
• Plan, set-up and participate in industry fairs, events and trade shows.

The ideal profile

For this position, the ideal candidate should have the following skills, experience and knowledge:

Essential:

• 3+ years of relevant experience in administrative or office management roles
• Well versed in the MS Office suite
• Experience managing a department budget

Desirable: 

• Work experience in the construction/railway industry
• Bilingual English and French is an asset

Contract type

Permanent

Why join us?

When you join NGE, you'll be joining an independent group:

• Innovative, responsible and supportive
• Promoting the human dimension
• Enabling real career development (more than 50 professions to explore)
• Committed to diversity and inclusion

Position location

Job location

America/Carribean, Canada

City

Toronto, ON

Candidate criteria

Minimum level of education required

High-school level

Minimum level of experience required

2-5 years

Languages

• English (Bilingual)
• Français (Bilingual)