Overview:
As a core member of our capable administration team, the Administrative Assistant will require a diverse and adaptable skill set to support all company initiatives on our mission to become Canada’s leading premier meat processor.
A successful candidate will be:
- Honest, Trustworthy, who demonstrates integrity in all actions
- Extremely organized, focused, and efficient
- Adept in various general areas of business administration
- Exhibit a high level of verbal and written comprehension as well as excellent written and verbal communication in a culturally diverse work environment
- Keep the team on track by conveying and redistributing relevant pieces of information
- Tactically minded to ensure their work is in support of the overall business strategy
Responsibilities:
- Anticipating admin requirements that may be required to fulfill project outcomes to ensure the team operates in a seamless, productive, and collaborative environment
- Set up and maintain manual and computerized information filing systems, including the company Business Process Operations Manual (BPOM) and various other filing systems and operating requirements
- Keeping meeting minutes, scheduling and confirming appointments, booking travel, and other arrangements
- Determine and establish office procedures
- Triage and determine appropriate actions to distribute incoming information and requests, such as mail, email, phone calls, client queries, etc., to facilitate the flow of information between various internal parties and departments
- Facilitate outgoing interactions, including but not limited to mail, couriers, email, and telephone calls
- Greet visitors, ascertain the nature of business, and direct visitors to appropriate personnel
- Maintaining and stocking all office/kitchen supplies
- Preparing for and maintaining conference or meeting rooms for meetings
- Prepare, proofread, and edit correspondence, presentations, brochures, publications, reports, and related material from dictation and handwritten copy
- Assist with managing external vendors who perform services in the administration environment, including maintenance or janitorial staff
- Compile data, statistics, and other information to support research activities
- Organize conferences, coordinate work events, and trade show activities
- Administer and deliver seasonal activities such as holiday mailings, plant holidays
Requirements:
- Positive, hospitable, friendly, tactful attitude
- Tech Savvy, open to learning and relearning new things, and incorporating technology to
- Improve business processes. Relevant experience with iOS, iPadOS, BlackBerry
- Exceptional organizational skills and ability to prioritize multiple responsibilities
- Excellent oral and written communication skills, as well as the ability to communicate effectively with various levels of stakeholders
- Strong client service focus, dealing with both external and internal clients
- Excellent judgment and problem-solving skills, including a proactive approach to
- required to do pickups and deliveries using the company car
- backup to reception with some maintaining and organizing office requirements(it’s not a backup, the candidate may be handling reception full time depending upon the experience)
Working Conditions:
- Part-time (32 hours per week)- Schedule will be provided once hired
- Modern-progressive, tech-savvy office environment