Office Admin- London-ON

Office Admin- London-ON

Pay range: CAD 40,000.00 to CAD 42,000.00 (PER YEAR)

Job description:

Canada’s largest family-owned moving company is seeking an Office Administrator for our London, ON branch. We are looking for someone who is organized, detail-oriented, and able to thrive in a fast-paced environment.

The Office Administrator will be responsible for handling day-to-day administrative duties, including answering phones and emails, scheduling bookings, data entry, invoicing, and maintaining accurate records. This role requires strong communication skills, as you will interact regularly with customers, movers, drivers, and management to ensure smooth operations.

Requirements

· Previous administrative or office experience (transportation or moving industry an asset).

· Strong organizational and multitasking skills.

· Excellent verbal and written communication abilities.

· Customer service mindset with problem-solving skills.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or scheduling software.

· Ability to work independently and as part of a team.

Additional Candidate Criteria that would be viewed as assets:

· Operational Coordination or Office Administration in Similar Companies- Logistics, home services, businesses with multiple crew members

Job Duties:

Administrative Support

· Front desk /reception services answering and direct phone calls, emails, and in-person inquiries.

· Schedule appointments, confirm bookings, and maintain calendars.

· Prepare and file paperwork, contracts, and reports.

· Billing and invoicing accounts.

· Proposal set ups.

Customer Service

· Provide information about services, pricing, and scheduling.

· Support customers before, during, and after moves.

· Handle basic concerns and escalate issues when necessary.

Office & Operations Support

· Maintain organized office records, supplies, and equipment.

· Warehouse inventory support.

· Assist with dispatching and communicating job details to movers and drivers.

· Track and update job status in the system.

Job Type: Full-time

Benefits:

• Dental care
• Extended health care
• On-site parking
• Vision care

Flexible language requirement:

• French not required

Schedule:

• 8-hour shift
• Day shift
• Monday to Friday

Work Location: In person

Job Types: Full-time, Permanent

Pay: $40,000.00-$42,000.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• On-site parking

Work Location: In person