Human Resources Coordinator

We are seeking a detailed oriented and proactive Human Resources Coordinator to support our HR team at Assisted Living Southwestern Ontario (ALSO) in delivering exceptional service across recruitment, health and safety, employee and labour relations, payroll, benefits, and compliance. This role is ideal for someone who thrives in a dynamic environment and is passionate about supporting people and processes.

Under the general supervision of the Director of Operations, the Human Resources Coordinator for ALSO will have responsibilities and duties including, but not limited to the following:

Principle Activities and Requirements

1. Recruitment

• Support end-to-end recruitment and hiring processes, including job postings, applicant screening, interview coordination and onboarding.
• Represent at ALSO at community events, job fairs, and recruitment initiatives to promote employment opportunities and attract talent.

2. Employee Data Management

• Maintain accurate employee records in HRIS and payroll systems through timely and precise data entry.
• Assists with payroll processing and reporting as directed.
• Generate HR reports (e.g., new hires, terminations, leaves, WSIB claims) to support compliance.
• Ensure compliance with employment legislation and internal policies.
• Prepare documentation for audits, inspections, or external reviews.

3. Health and Safety and WSIB

• Administer WSIB claims, ensuring timely submission and compliance with documentation requirements.
• Act as a liaison between employees, management, and WSIB to facilitate effective case management and return-to-work planning.
• Support the implementation of health and safety initiatives, including training, hazard assessments, and policy updates.
• Monitor and report on WSIB trends and health and safety metrics.

4. Benefits Administration

• Coordinate employee benefits enrolment and maintain eligibility records.
• Manage programs including RRP eligibility, health benefits, life insurance, staff banks and seniority lists.

5. Employee and Labour Relations

• Provide administration support to leadership and HR team on employee relations.
• Respond to internal and external inquiries with professionalism, confidentiality, and a service-oriented approach.
• Interpret and apply provisions of collective agreements to ensure compliance and consistency in HR practices.

Skill and Effort Factors:

What You Bring

• Post-secondary education or certification in Human Resources, Business Administration or a related field.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft 365 and HRIS/payroll systems.
• Ability to work independently and collaboratively in a team environment.
• Commitment to confidentiality and ethical handling of sensitive information.
• Valid Ontario driver’s license and appropriate vehicle insurance coverage.
• Clear Police Clearance.

Preferred Qualifications

• Experience in HR coordination or administration preferred.
• Familiarity with nonprofit organizations and their operational environments.
• Proficiency in both official languages or other languages is considered an asset.

Physical Demands:

This position is primarily mentally demanding rather than physically strenuous. However, the role does require the ability to perform certain physical tasks on a regular basis, including:

• Prolonged periods of sitting, especially during administrative work and meetings.
• Occasionally walking and standing.
• Repetitive movements such as typing, mouse use and other computer-related tasks.
• Light lifting or carrying office materials.
• Basic physical motions, such as bending, reaching and twisting may be required occasionally.

Health and Safety:

• Work in compliance with the Occupational Health and Safety Act and ALSO health and safety policies and standards
• Utilize universal precautions for infection control
• Utilize safe body mechanics at all times
• Wear protective clothing if required, including safe footwear
• Report and remove unsafe equipment immediately
• Report any workplace hazards immediately

Why Join ALSO?

• Be a catalyst for innovation in a mission-driven organization.
• Collaborate with passionate professionals dedicated to community impact.
• Enjoy a supportive, inclusive, and flexible work environment.
• Access opportunities for professional growth and development.

ALSO values the diversity of our team and the communities we serve. We strive to create a workplace where individual differences are respected, appreciated, and fully utilized. We encourage applicants from all backgrounds, especially those from underrepresented groups including disabled, Indigenous, male, and trans individuals.

We are committed to an inclusive and accessible work environment. Accommodations are available during the recruitment process and throughout employment, in accordance with applicable laws, to support dignity, independence, and equal opportunity.

Job Type: Full-time

Pay: From $23.42 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person