Facilities Manager

Job Category

Job Profile

Job Title

Department

Compensation Range

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

This is an 12-month leave replacement position.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Facilities Manager is responsible for general management of the Library's physical facilities and buildings, including day-to-day management of physical resources, security issues, maintenance and repair and movement of equipment, furniture, and physical systems, management and response to physical health and safety and security issues. The position supports the Director, Finance and Facilities in the planning and development of the physical facilities of the Library system, including new facilities, changes in the use of existing facilities, and renovation and remodelling. Additionally, the position manages the day-to-day activities of the Library Facilities Assistant.

Organizational Status

Reports to the Director, Finance and Facilities and works closely with all UBC Library staff; Building Operations, Infrastructure Development, Risk Management Services, Parking and Access Services, Campus Security; external representatives of WCB, Fire Department, RCMP and contractors, vendors, or suppliers; and other UBC departments and others as required.

Work Performed

Consequence of Error/Judgement

Exercises considerable judgement in the management of the Library facilities and in the provision of Health and Safety. UBC Building Operations and other contractors as required perform the work initiated by the Facilities Coordinator; however, non-trade or technical matters are the full responsibility of the position. Mistakes and errors in judgement may result in monetary loss, collection loss, physical plant malfunction, health and safety issues, staff and patron dissatisfaction. Deviation to Health & Safety code could result in fines and /or work orders.

Supervision Received

Works independently under broad directives and general guidelines and policies and under the general direction of the Director, Finance and Facilities. Consults on new or unusual issues. Work is reviewed for impingement on other units and achievement of objectives.

Supervision Given

Manages, assigns, directs work and conducts performance reviews of the Facilities Assistant. Provides daily supervision to staff in assigning work, monitoring quality and output to ensure unit requirements are met. Gives direction to the Finance and Facilities Administrative and Project Assistant.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of four years of related experience, or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Preferred Qualifications

University degree in a relevant discipline preferred. Knowledge of University and Library policies and procedures relating to facilities management, Building Operations policies and procedures, work ordering, custodial services required. Related work experience within a Library environment is required. Demonstrated knowledge of space safety procedures Knowledge of space planning and management, building trades and building systems, Library routines, Health & Safety regulations is required. Ability to effectively recruit, train, supervise, manage and motivate employees. Demonstrated ability to plan and execute workflow and to coordinate the work of staff to meet unit requirements. Ability to exercise judgement in the interpretation of applicable operational and human resources policies and procedures. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Computer experience required. (Library databases, Word, Outlook, Excel and preferred). Ability to communicate effectively verbally and in writing. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to take initiative, exercise tact and discretion and judgement in complex situations. Ability to effectively manage multiple tasks and priorities and work effectively under pressure to meet deadlines. Ability to work effectively independently and in a team environment. Work may on occasion involve exposure to unusual elements such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odours and/or loud noises. Work is generally of a light nature and may involve standing or walking, usually not more than 2 hours a day.