Now Hiring: Office Administrator & Executive Assistant (On-Site – Calgary, AB)
Are you a detail-oriented and highly organized professional who thrives in a structured environment? Do you enjoy supporting executives while engaging directly with clients? If so, this could be the perfect opportunity for you.
Join a well-established team in the tax and financial services industry where your skills will make a real impact. Imagine managing a dynamic calendar, organizing important client documents, and being the go-to person who keeps everything running smoothly.
If you’re someone who takes pride in accuracy, values clear communication, and wants to grow your career in a supportive environment, we want to hear from you!
Location: On-site in Calgary, AB
Schedule: Monday to Friday, 30–40 hours/week with flexible start and end times
Compensation: $25–$30/hour (depending on experience)
Benefits: Health benefits after 3 months
Key Responsibilities:
- Manage calendar and schedule client appointments
- Organize and maintain client intake and tax documentation
- Format and manage client data using spreadsheets (e.g., mileage logs)
- Handle client communications including updates, follow-ups, and scheduling
- Issue invoices and oversee referral gift/rewards programs
- Monitor emails and messages, documenting correspondence and identifying priorities
Preferred Additional Skills:
- Familiarity with Canva or similar design tools
- Ability to create fillable PDFs or simple online forms
- Strong spreadsheet skills in either Excel or Sheets
- Comfort with making basic website content updates an advantage
- Client communication skills - written, over phone or in person
Ideal Candidate Profile:
- 5+ years of administrative experience with client-facing duties
- Strong communication and time management skills
- High attention to detail and accuracy
- Professional, courteous, and able to work independently
We review applications on a rolling basis and look forward to learning more about you!
Job Type: Full-time
Pay: $25.00-$30.00 per hour
Benefits:
- Dental care
- Extended health care
- Vision care
Schedule:
- Monday to Friday
Work Location: In person