Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be responsible for managing schedules, coordinating meetings, and ensuring smooth office operations. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment.
Duties
- Manage and maintain executives' schedules, including arranging meetings and appointments.
- Handle incoming calls with professionalism, demonstrating strong phone etiquette.
- Utilize phone systems effectively to manage communications.
- Assist with clerical tasks such as filing documents and maintaining organized records.
- Prepare and edit correspondence, reports, and presentations using Google Suite and Microsoft Outlook Calendar.
- Facilitate document signing processes using DocuSign.
- Assist with basic accounting tasks using QuickBooks as needed.
- Support various administrative functions to ensure efficient office operations.
Skills
- Proficient in Google Suite applications (Docs, Sheets, Drive) and Microsoft Outlook Calendar.
- Strong phone etiquette with experience in handling phone systems.
- Excellent clerical skills with a keen eye for detail in filing and document management.
- Familiarity with DocuSign for electronic signatures.
- Knowledge of QuickBooks
- Ability to multitask and prioritize effectively in a dynamic work environment.
- Strong interpersonal skills to interact professionally with executives, clients, and team members.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Full-time
Pay: $45,021.80-$55,000.00 per year
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person