Engagement Coordinator, BC South

As an Engagement Coordinator, you will be responsible for the coordination of logistics, planning, records maintenance and documentation of Indigenous Consultation and Engagement activities in support of Trans Mountain’s (TM) regulatory consultation and permit engagement across southern British Columbia.

This position will coordinate correspondence and consultation/engagement-related interactions between Indigenous groups and members of the Indigenous Relations Team (IRT) and other TM departments. The Engagement Coordinator drafts accurate timely submissions, including all documents, meeting notes, materials and presentations provided for Indigenous groups.

• Provide logistical support to the IR Advisors working with Indigenous communities (assist in venue selection and bookings, travel planning, invitations, including all aspects of trips to sites for Indigenous community members, travel logistics, supply of proper PPE, obtaining consents etc.).

• Attend as necessary, Engagement and Consultation meetings with Advisors on implementation of commercial agreements, regulatory and permitting engagement.
• Provide Engagement follow-up support from meetings, provision of information requested or related to commitments made, and for regulatory and permitting authorizations.
• Meeting preparation for the team, including minute taking and distribution, agenda preparation, and ordering, setting up and take-down of meeting room equipment and catering.
• Develop and maintain databases and other document structures and record-keeping systems related to the Engagement team’s activities.
• Provide document preparation and distribution support as necessary for planned community engagements.
• Assist in the gathering of information for internal and external reports, letters, and events. Engagement, research activities, formal and informal information requests.
• Assist in development of Engagement/Consultation related presentations.
• Coordinates information gathering to support Advisors and IR Leadership with formal and informal Information Requests.
• Coordinates processing, documentation and tracking of capacity funding to support Consultation.
• Support the timely submission of engagement records to Borealis and prepares necessary reports when required.

• Completion of a post-secondary education is preferred (certificate, diploma, degree). A combination of education, skills and experience will be considered.

• An understanding of Indigenous Consultation in relation to projects and regarding Indigenous peoples, protocols, and consultation-related practices, would be an asset.
• Resourceful and able to learn quickly and develop systems, procedures and processes resulting in exceptionally organized and executed tasks.
• Ability to prioritize and seek direction when needed. Must be capable and able to work with minimum supervision at times.
• Ability to work collaboratively with others and troubleshoot problems.
• Excellent verbal and written communication skills and an ability to enhance pieces of communication and reports.
• Attention to detail and work in a reliable, time-conscious, and time-effective manner.
• Exhibits a professional, courteous manner at all times and respects the nature of confidential information.
• Exceptional skills with the Microsoft suite of products, SharePoint and Borealis experience would be an asset.
• Motivated and willing to take ownership of IRT deliverables.
• Excellent verbal and written communication skills to deliver briefings on complex matters to senior executives.
• Strong organizational skills and attention to detail with ability to produce accurate and quality work under tight deadlines and minimal supervision.
• Strong communication skills coupled with experienced conflict resolution skills.
• Resourceful and able to learn quickly and develop systems, procedures and processes resulting in exceptionally organized and executed tasks.
• Demonstrated success in managing complex and sensitive issues including associated risk management.
• Track record of developing and sustaining positive relationships with internal teams and Indigenous groups through collaborative and consultative work processes.
• Ability to analyze and troubleshoot complex problems and make sound decisions.
• Ability to attend to detail and work in a time-conscious and time-effective manner.
• Ability to operate effectively in a politically sensitive environment, demonstrating sound judgement on sensitive issues.
• Energetic in pursuit of continuous improvement processes.
• Ability to work flexible hours, including occasional weekends and/or evenings and willingness to travel to Indigenous communities throughout southern British Columbia. This position could require travel approximately 25% of the time, on average.
• Coverage for an Advisor on a short-term basis, as needed.

• This is a remote position, the ideal candidate will live in British Columbia or Alberta but will be expected to frequently travel to communities across southern BC.

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.