Chief of Staff

We are an innovative, Vancouver-based startup at the forefront of robotics, AI, and machine vision technologies. Backed by VC funding and recognized as a 2024 BCTIA Growth Award winner, we are on a mission to redefine the future of AI-driven robotic vision systems.  Apera AI helps manufacturers make their factories more flexible and productive. Robots enhanced with Apera’s software have 4D Vision – the ability to see and handle objects with human-like capability. Challenging applications such as bin picking, sorting, packaging, and assembly are now open to fast, precise, and reliable automation. Apera is led by an experienced team from high-growth companies focused on robotics, artificial intelligence, and advanced manufacturing.

Be the engine behind a visionary CEO. Operate at the core of a company redefining the future of robotics and AI.

At Apera AI, we’re transforming how robots see and think. Our AI-powered vision systems give industrial robots superhuman precision in real time. As we scale globally, we need a world-class Chief of Staff to work directly with our CEO and help us operate at peak strategic capacity.

This isn’t a glorified admin role. It’s an executive force multiplier position—designed for someone obsessed with operational excellence, laser-focused prioritization, and enabling CEO effectiveness across legal, facilities, strategic ops, and investor engagement. You’ll orchestrate a seamless back-end infrastructure so our CEO can focus on big bets, bold moves, and breakthrough innovation.

🌟 What You’ll Do

You’ll be the right hand to our CEO—filtering what gets his attention, implementing world-class systems, and making sure nothing slips through the cracks.

• Maximize CEO time: Implement a “Calendar Protection Strategy”. Free up 20% of strategic capacity using process, automation, and AI tools.

• Own executive operations: From office uptime to travel logistics, you run the systems that keep global operations smooth.

• Governance gold standard: Build and maintain flawless board reporting, regulatory filings, and shareholder and investor comms.

• Run high-ROI projects: Lead cross-functional initiatives that improve productivity, reduce costs, and deliver measurable value. (eg: OKRs)

• Be a high-trust gatekeeper: Triage inbound requests with speed and judgment . . . escalating only the critical few.

• Embrace and apply AI: Use AI tools to streamline admin, boost accuracy, and gain operational leverage across everything you do.

💥 Why This Role is Different

You’ll thrive if:

• You want to learn the mind of a CEO and eventually become an operations leader.

• You like the complexity and pace of a fast-scaling and global AI company.

• You see process as power, but move with urgency and clarity.

• You’re cool under pressure, unflappable with ambiguity, and hungry to build scalable systems.

• You’re curious about how AI can change the way executives operate, and want to be on the frontlines of that shift.

🎯 Performance Goals (Year 1 Highlights)

• Free up 20%+ of the CEO’s time for high-leverage strategy.

• Achieve 99% uptime across global facilities and systems.

• Maintain 100% on-time, error-free governance using scalable and enhanced workflows.

• Deliver 3+ cross-functional projects with ≥15% ROI.

About You

• You’re an MBA, long time EA looking for more, or a former consultant with 3–6 years in high-performance environments.

• You have strong project management chops, but love building systems, not just managing tasks.

• You can think 10 steps ahead, communicate with gravitas, and hold your own in a room full of executives.

• You have deep discretion, judgment, and resilience. You’ll handle urgent, sensitive, and high-impact matters daily.

• You geek out on Confluence, SharePoint, Dashboards, and optimizing processes others don’t even notice.

What do we offer?

• A chance to make a difference. Aperians are friendly, smart, and driven to build amazing products; we tackle challenges as a team, we are close-knit and scrappy. Our teams are motivated, talented, hardworking and have both an intrapreneurial and entrepreneurial spirit. We enjoy making a large impact, solving challenging problems rooted in real-world robotic vision optimization using science, imagination, creativity, and persistence.
  
  
• Build your skills. Build your career. We don’t just promise opportunities. We back them with personalized development plans, annual learning budgets, regular individual and team upskilling, and time dedicated to innovation. Come for the mission, stay for the mastery.
  
  
• Equity That Empowers: A Rare Opportunity to Own What You Help Build. At Apera AI, equity isn’t just a benefit, it’s a belief system grounded in fairness, unity, and shared success. Every Aperian receives a meaningful ownership stake from day one, because those creating value should share in the rewards. While traditional companies reserve equity for a privileged few, we extend it to all employees. This is your invitation to be part of something rare: a company that shares both purpose and upside.
  
  
• Straightforward compensation. At Apera AI, we believe that transparency and fairness are key to building a thriving team. For this Chief of Staff role, we offer a competitive base salary range of 80,000 to 90,000 CAD and a Bonus of up to 10%.

This range reflects the base and bonus for a highly qualified candidate. The final offer will depend on a range of factors including your unique skills, experience, intellectual contributions to team diversity, and the value you bring to our vision of transforming industrial automation with AI-powered vision systems.