Company Description
“We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder
Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.
Organic Growth – Expeditors promotes from within. As a shining example, our CEO started as an entry level employee in our San Francisco office 31 years ago.
- 15,000 trained professionals
- 250+ locations worldwide
- Fortune 500
- Globally unified systems
Job Description
Review all service provider invoices for appropriate documentation, provisions and approval prior to payment.
• Ensure proper and timely entry of payables, deposits, expenses, payment requests, etc. into financial systems
• Monitor and manage accounts, including statement reconciliation to ensure the timely payment of all open payables.
• Review data to identify unresolved payment issues, gaps in internal and external processes, and payment trends.
• Proactively identify challenges in our payment and billing processes and assist the network in developing action plans to
improve.
• Provide visibility to high-risk areas, and issues. • Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
• Effective communication with each vendor, service provider and district on all open invoices with escalations on items that are at-risk
or past due.
• Build and maintain strong, collaborative relations with vendors and the internal network. • Update internal systems with detailed notes listing actions and timely follow-up.
• Ensure service provider profiles are kept current and reflect corporate requirements • Respond to all service provider inquiries and reconcile vendor statements monthly and quarterly.
• Research, reconcile and resolve invoice discrepancies • Responsible for check research and stop payment requests as outlined • Accountable for check stock and check security • Assist with month end closing by identifying any necessary reclassifications and accruals
• Assist with other projects, ad-hoc data analysis and other tasks as assigned by the management team. • Understanding of Expeditors systems to easily navigate, resolve issues and perform outlined responsibilities • Display willingness, without request, to aid and assist team members • Works with internal customers in Operations to provide support and assist with cost accounting and billing • Administration functions as required.
Qualifications
- Knowledge of billing processes and accounting systems.
- Minimum one year of relevant experience in Accounting and/or industry.
- Technically proficient and have strong accounting, analytical, financial modeling, and research skills
- Excellent organization skills and detailed-oriented
- Motivated self-starter and work with urgency
- Ability to thrive in a fast-paced and dynamic environment • Excellent written and oral English communication skills
- Experience working with Microsoft Word, Excel, OneNote, Teams, PowerBI, SharePoint, and Outlook
- Fluent in English; proficiency in French is an asset
Additional Information
Expeditors offers excellent benefits:
- Paid Vacation, Holiday, Sick Time
- Health Plan: Medical
- Life Insurance
- Employee Stock Purchase Plan
- Training and Personnel Development Program
- Growth opportunities within the company
- Employee Referral Program Bonus