Apply By: Monday, August 25, 2025 11:59 pm EDT
Assistant Events Management Coordinator
Job ID:
231590
Posting status:
Open
Organization:
Ministry of Economic Development, Job Creation and Trade
Division:
Corporate and Policy Services Division/ Service Management and Facilities Branch
City:
Toronto
Position(s) language:
English
Job term:
1 Temporary - up to 12 months with the possibility of extension
Job code:
02703 - Information Officer 2
Salary:
$1,428.25 - $1,687.23 Per week*
*Indicates the salary listed as per the OPSEU Collective Agreement.
*Indicates the salary listed as per the OPSEU Collective Agreement.
Are you passionate about delivering exceptional client experiences and supporting high-impact events? The Ontario Investment and Trade Centre (OITC) is looking for a dynamic and detail-oriented professional to help drive our mission of showcasing Ontario as a premier destination for international investment. In this exciting role, you'll support the Centre's daily operations, coordinate business events, promote our services to clients and stakeholders, and contribute to strategic initiatives that elevate Ontario's global presence. If you thrive in a fast-paced, client-focused environment and enjoy being at the center of innovation, collaboration, and international engagement—this is the opportunity for you.
The Ontario Investment and Trade Centre (OITC) is a state-of-the-art, high profile presentation Centre that provides support for collaboration amongst Ontario's economic development stakeholders. It aims to be a focal point in marketing Ontario to the world in an effort to attract foreign direct investment and promote trade activities. A number of events such as international delegations, meetings, seminars, video conferences, workshops and training programs with a focus on economic development, investment, and trade events are held daily at the Centre in person or as virtual/hybrid events.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
The Ontario Investment and Trade Centre (OITC) is a state-of-the-art, high profile presentation Centre that provides support for collaboration amongst Ontario's economic development stakeholders. It aims to be a focal point in marketing Ontario to the world in an effort to attract foreign direct investment and promote trade activities. A number of events such as international delegations, meetings, seminars, video conferences, workshops and training programs with a focus on economic development, investment, and trade events are held daily at the Centre in person or as virtual/hybrid events.
About the job
In this role, you will:- Coordinate logistics for in-person, virtual, and hybrid events, including high-profile functions. Manage venue setup, technology, catering, and troubleshoot issues to ensure smooth execution.
- Serve as the main point of contact for clients and visitors, addressing inquiries, resolving issues, and promoting Centre services tailored to client needs.
- Guide on-site vendors, monitor service quality, and collaborate with stakeholders to ensure seamless event delivery and client satisfaction.
- Support the development of marketing materials, contribute to website updates, and promote the Centre's services and amenities to enhance visibility and competitiveness.
- Assist in policy development, maintain databases, analyze trends, and provide AV support including setup and troubleshooting of equipment. Contribute to continuous improvement of services and facilities.
What you bring to the team
Event management expertise:
- You have knowledge of event management to plan and organize in-person, hybrid, and virtual events.
- You can advise on and coordinate multimedia and presentation technology for diverse user needs.
- You have experience with audio-visual equipment setup, operation, and troubleshooting for virtual and hybrid events.
- You can ensure a well-maintained, user-friendly environment that supports a variety of event formats.
Client service and interpersonal skills:
- You have strong client service knowledge to ensure high-quality support and advise on service standards and protocols.
- You can build and manage relationships with clients, staff, vendors, and stakeholders to resolve service issues and support Centre operations.
- You have excellent interpersonal and communication skills to guide staff, respond to client inquiries, and promote Centre services.
Communication skills:
- You have strong oral communication skills to promote Centre services, assess client needs, recommend suitable solutions, and act as the main point of contact for event coordination and troubleshooting.
- You have effective written communication skills to correspond with clients in line with operational policies and contribute to the development of web content.
Research and analytical skills:
- You have knowledge of government policies to support the development of operational procedures, reports, and policy-related materials.
- You can analyze and advise on AV solutions, assess new web platforms, and provide training based on evolving digital workplace trends.
- You are able to work effectively under pressure.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
What we offer
The Ontario Public Service is one of Ontario's largest employers, with offices in more than 70 cities across the province. We offer:- a career that can grow across ministries and job functions
- flexible learning and developmental opportunities, including education and mentorship programs
- a modern, friendly and accessible physical work environment
- many employee networks offering support for and education about underrepresented groups
Additional information:
Apply by:
Monday, August 25, 2025 11:59 pm EDT
Position details:
- 1 English Temporary, duration up to 12 months, 250 Yonge St, Toronto, Toronto Region
Compensation group:
Ontario Public Service Employees Union
Work hours:
Schedule 6
Category:
Communications; Marketing and Creative Services
Posted on:
Monday, August 11, 2025
Note:
- W-EM-231590/25
How to apply:
- You must apply online.
- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
- Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
- Read the job description to make sure you understand this job.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
- If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
Strengthening Ontario, together