Your Opportunity:
Under the supervision of Leduc Community Hospital (LCH) Managers, the Administrative Support IV serves as a liaison between LCH and Staffing Services Centre. The Administrative Support Liaison will work collaboratively with the Staffing Service Center to update Environment for Scheduling Personnel (ESP) with any schedule changes and inform the other party as per established ESP timelines. The Liaison is responsible for communicating any staffing changes requiring adding or removing shifts from the console within the immediate needs window. The Liaison will meet weekly with Managers and Staffing Services Center to review outstanding shifts, hot spots, assignments, vacancy and leave reports. The Liaison is responsible for timekeeping tasks including the review of timecards, flowsheet and entry of bank payouts in timecards. The Liaison will also assist the Managers with the coordination of vacation requests and mutual agreements as well as assisting with communication to staff. Strong communication and interpersonal skills required. Courteous and pleasant telephone manners and proven organizational skills with the ability to prioritize work with minimal supervision required. Proven reliability and dependability required and the ability to work as a team in a fast-paced environment while adapting to frequent interruptions and shifting priorities. Responsibilities may also include helping with office duties such as laminating, preparing educational packages, answering phones and faxing as needed.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Classification: Administrative Support IV
- Union: AUPE GSS
- Unit and Program: Leduc Community Hospital
- Primary Location: Leduc Community Hospital
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 25-JUL-2025
- Temporary Employee Class: Temp F/T Benefits
- Date Available: 04-AUG-2025
- Temporary End Date: 13-JUL-2026
- Hours per Shift: 7.75
- Length of Shift in weeks: 4
- Shifts per cycle: 20
- Shift Pattern: Days, Evenings, Nights
- Days Off: As Per Rotation
- Minimum Salary: $26.07
- Maximum Salary: $31.68
- Vehicle Requirement: Not Applicable
Some post-secondary education.
Additional Required Qualifications:
Knowledge and operation of Microsoft Outlook, Word and Excel. 1 year scheduling experience. Key responsibilities will include filling pre-booked and immediate shifts that result from staff vacation, leave of absence, illness and education leave; anticipating staffing needs and informing managers of shifts that require further attention; entering data for payroll; providing scheduling reports; detailing records and compiling/providing statistical information.
Preferred Qualifications:
Timekeeping/payroll experience. Knowledge of the applicable collective agreements and pay codes. Experience working in a unionized, health care and/or 24/7 environment. Experience with AHS scheduling software (Kronos, ESP, ASC). Current experience working in an AHS centralized ESP Staffing Service Center.