Job Summary
We are seeking a dependable and detail-oriented Administrative & Facilities Support Assistant for a hybrid role that combines administrative duties with daily office cleaning responsibilities. This in-person position requires someone who takes direction well, works independently, and maintains a high level of professionalism in all aspects of their work.
This role is ideal for someone who is comfortable managing both office administration and hands-on cleaning tasks. You will be responsible for general administrative support—such as emailing, answering phones, note-taking, and greeting clients—as well as maintaining the daily cleanliness and presentation of the entire office, including treatment rooms, bathrooms, and common areas.
The successful candidate must be proactive in keeping the space tidy, well-organized, and presentable at all times. Strong communication skills, prompt responsiveness to calls, emails, and texts (especially from the employer), and the ability to multitask are essential.
Ideally hours would be Monday to Friday - 9am-12noon daily
Responsibilities
- Perform daily cleaning duties including vacuuming, sanitizing bathrooms, cleaning treatment rooms, wiping surfaces, emptying trash, and restocking supplies
- Ensure all areas of the office are clean and client-ready at the start and throughout the day
- Answer and return phone calls professionally and promptly
- Draft, send, and manage emails and other communications
- Greet and assist clients and visitors in a professional and welcoming manner
- Take accurate notes
- Run occasional errands as needed
- Respond quickly and reliably to the employer’s emails, calls, and texts
- Maintain a clean, organized, and efficient office environment
Qualifications
- Strong interpersonal and communication skills
- Excellent attention to detail and cleanliness
- Ability to follow directions and also work independently
- Competence with basic computer programs and phone etiquette
- Comfortable and physically capable of performing daily cleaning tasks
- Professional demeanor with strong organizational and time management skills
- Reliable, punctual, and committed to maintaining a high standard of work
Job Types: Part-time, Permanent
Pay: $23.35-$24.52 per hour
Expected hours: 15 per week
Benefits:
- On-site parking
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Work Location: In person