Administrative Assistant

Job Description:

We are searching for a talented Administrative Assistant to join our team in Edmonton.

This position will involve a range of administrative and office support activities to facilitate the efficient operation of our teams. You are a natural team-player who is detail-orientated and an excellent communicator with effective organizational skills. You enjoy working in a deadline driven, fast-paced environment, and consistently deliver quality work. You adapt easily to change and have strong judgement and reasoning skills, which you apply to improve systems and process. This position will also provide you with autonomy as you will be required to complete tasks with minimal supervision.

What you will be doing:

• Coordinating and facilitating administrative systems and processes to allow teams to optimize work-delivery.
• Preparing reports, contract documents, letters, and presentation slides in accordance with our professional standards.
• Providing project administration assistance (e.g., opening and closing projects, scope changes).
• Assisting and coordinating project delivery (e.g. word processing, printing, document assembly, invoice review).
• Completing editorial reviews of written deliverables for clients and other external parties.
• Assisting and coordinating proposal preparation and other business development materials.
• General administrative tasks such as travel and meeting coordination and records management.
• Occasional receptionist duties as required.

Job Requirements:

What you will bring:

• An undergraduate degree or diploma in business administration, office administration or a related field of study.
• 8+ years’ administrative experience preferably in a professional office environment.
• Advanced capabilities in Microsoft Word, Excel, PowerPoint, SharePoint, and other office software.
• Excellent oral and written communication skills.
• Technical writing and editorial experience are an asset.
• Prior experience in the environmental/engineering consulting industry is an asset.
• Prior experience with marketing/business development activities is an asset.
• Experience using graphic design software (example: Photoshop, Illustrator) is an asset.

What we offer:

• A centrally located office in the heart of downtown Edmonton, that is easily accessible by both bus and LRT, and steps away from Edmonton’s beautiful river valley.
• A hybrid work environment that allows for a combination of working from home and in the office. Competitive salary and benefits, including a fitness allowance, and company-matching pension program.
• Ongoing support for your growth and development, including a formal Professional Development program, mentoring programs, training opportunities, professional designation support, and a Young Professionals Group.
• An on-site fitness center accessible to all staff, with full amenities.
• Discounted rates at a neighboring childcare facility.
• An active Social Club that promotes social activities in and outside the office and offers subsidized tickets to local events like Taste of Edmonton.