Summary:
1948 Bar & Bistro is seeking a highly organized and detail-oriented Administrative Assistant to support the daily administrative operations of our busy waterfront restaurant. This role is vital in maintaining financial accuracy, supporting payroll, and ensuring smooth communication between departments. The successful candidate will provide direct administrative support to the Executive Chef and Dining Manager, with a focus on data tracking, reporting, and efficiency.
Key Responsibilities:
- Perform accurate and timely data entry for staff hours, inventory tracking, and vendor invoices.
- Process bi-weekly payroll and maintain employee records in compliance with employment standards.
- Manage accounts payable and receivable, including invoice coding, reconciliation, and vendor payments.
- Generate and maintain financial reports on labor, food cost, revenue, and cash flow for management review.
- Track all staff hours and restaurant inventory using our integrated POS system.
- Assist in event billing, gratuity reconciliation, and ensuring accurate back-end support for catering and special events.
- Maintain organized filing systems—both digital and physical—for employee records, orders, and invoices.
- Provide administrative support to the Executive Chef and Dining Manager, including scheduling assistance and report summaries.
- Coordinate with the Bookkeeper and Director of Operations to ensure timely reporting and budget alignment.
Qualifications:
- Prior experience in administration or bookkeeping, preferably in hospitality or food service environments.
- Proficiency in Sage accounting software is required.
- Strong Excel/Google Sheets skills and ability to manage POS-integrated data systems.
- Excellent organizational, problem-solving, and communication skills.
- Ability to work independently, maintain confidentiality, and meet tight deadlines.
This role is ideal for someone who thrives in a fast-paced, team-oriented environment and enjoys supporting a high-functioning hospitality team in a scenic marina setting.
To apply: Please send your resume and a short cover letter to jessie@1948bistro.com
Job Type: Full-time
Pay: From $22.50 per hour
Expected hours: 34 per week
Benefits:
- Extended health care
- Flexible schedule
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Ability to commute/relocate:
- Ladysmith, BC V9G 1L7: reliably commute or plan to relocate before starting work (required)
Language:
- English (required)
Work Location: In person