With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently-located across the U.S.
Finance - Accounts Payable Supervisor
SUMMARY
The Accounts Payable Supervisor is responsible for overseeing the accounts payable process including the accurate and timely processing of all invoices. Correspond with and respond to all vendor inquires in a timely manner and provide detailed and timely reporting to Senior Management on metrics related to the accounts payable function.
EDUCATION and/or EXPERIENCE
- Diploma in finance, accounting, or a related field from a recognized and accredited institution.
- A minimum of three years of experience in accounts payable and leading a team, or equivalent combination of education and professional experience.
- Proficiency in computerized accounts payable programs.
- Intermediate to advanced skills in Microsoft Office Suite, with particular emphasis on Excel.
- Exceptional communication skills, with the ability to interpret and process both written and oral instructions effectively.
- Strong analytical and problem-solving skills.
- Ability to manage varied workload with constantly changing priorities.
- Detail-oriented, organized, and able to work effectively under pressure.
- Proven track record of leadership.
- Lead and mentor accounts payable team, ensuring that all team members are trained, motivated, and performing their duties effectively.
- Implement effective policies and procedures for the Accounts Payable function.
- Responsible for managing the entire accounts payable process. This includes ensuring all invoices are accurately recorded and paid on time.
- Oversee the processing of all invoices received from vendors including verifying the accuracy of the invoice and matching it to the corresponding purchase order (if applicable).
- Coordinate the approval of weekly check runs and oversee release of payments by determining the method and date of release.
- Assist with cashflow management by reviewing accounts payable balances, forecast cash requirements for upcoming payments and maintaining communication with cash management team to ensure sufficient cash is on hand to cover all outstanding invoices.
- Maintain relationship with vendors, resolve any invoice or payment discrepancies, and ensure that all vendor discounts appropriately taken.
- Prepare reports on accounts payable activities and metrics. This includes aging report, cashflow reports, and other financial analysis relevant to the accounting payable process.
- Prepare wire payments for vendors outside of North America and other payments such as rent and import duties.
- Review credit applications and manage supplier indemnity agreements.
- Maintain vendor master file.
- Reconcile rebate and duty purchase orders files on a monthly basis.
- Review aging items and take appropriate action regarding items older than 12 months. Submit request for approval to adjust.
- Respond to all vendor inquiries in timely manner.
- Manage accounts payable mailbox and distribute invoices to Accounts Payable Clerk per their assigned branches.
- Review vendor statements weekly for high priority vendors and identify and follow-up on any discrepancies or other issues related to the statement.
- Review and reconcile Accounts Payable Purchase Order Report for third-party vendors, in collaboration with the branch procurement team. Ensure that quantity and price for completed purchase orders agree to the invoices received and any variances are identified and followed-up on.
- Ensure that all accounts payable activities comply with company policies and procedures.
- Provide outside auditors with requested information related to Accounts Payable and vendor account balances.
- Perform other tasks as directed by Senior Management.
- Teamwork - Contributes positively to team dynamics; prioritize team success over personal interest.
- Ethics - Treats individuals with respect; Upholds commitments; Inspires trust; Operates with integrity and ethically; Upholds organizational values.
- Professionalism – Interacts with others in a tactful and professional manner.
- Critical Thinking – Identifies and proposes viable solutions.
- Professional Courage – has the courage to bring potential issues to management’s attention
- Face past environment, adaptability to changing operational circumstances, ability to manage multiple tasks and meet deadlines.
The starting salary range for this position is $52,000, with final compensation based on experience and qualifications.
BakeMark is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at BakeMark via-email, the Internet or in any form and/or method without a valid written agreement in place for this position from BakeMark HR/Recruitment will be deemed the sole property of BakeMark. No fee will be paid in the event the candidate is hired by BakeMark as a result of the referral or through other means.
BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, on the basis of race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.